1. Original and photocopy of personal ID card;
2. File storage protocol;
3, the unit letter of introduction or mention (adjust) file letter;
4. When going abroad for political review, the original and photocopy of the political review form, the certificate of no criminal record, the consent certificate of the work unit and the official seal, and the employees of foreign-funded enterprises are also required to provide labor and employment manuals and endowment insurance manuals;
5. If it is an assignment, you need to provide an invitation letter from the other party.
Basic principles of archives management:
1. Integrity principle: ensure the integrity of archival materials for future reference and use;
2. Systematic principle: archives should be organized according to a certain classification system to facilitate management and retrieval;
3. Safety principle: Take appropriate measures to protect archives from physical and environmental factors;
4. The principle of timeliness: the collection and arrangement of files should be carried out in time to avoid the loss or lag of information;
5. Accessibility principle: archives should be easy for relevant personnel to obtain on demand, while ensuring the confidentiality of information.
To sum up, the materials needed to store files include the original and photocopy of personal identity card, file storage agreement, letter of introduction or filing (adjustment) from the company, original and photocopy of political examination form, certificate of no criminal record, certificate of consent from the work unit and official seal. Employees of foreign-funded enterprises are also required to provide the Manual on Labor and Employment and the Manual on Endowment Insurance, and those going abroad on business are also required to provide invitations from the other party.
Legal basis:
People's Republic of China (PRC) Archives Law
Article 10
Materials that should be filed in accordance with state regulations must be regularly handed over to the archival institutions or archivists of the unit for centralized management, and no individual may take them for himself. Materials that are not allowed to be filed according to state regulations are prohibited from being filed without authorization.