What do you mean by how to establish a special working organization and personnel responsibility system?
Cai Zhong, a winning team in Sichuan, answers your questions.
Establish a special working organization.
1 first of all, we must clarify the functions of this institution.
2, and then according to the function of the organization to determine the position.
3. Finally, expand the business according to the business objectives.
Personnel responsibility system:
According to the work nature and business characteristics of each post in the office, the responsibilities and authorities are clearly defined, and the assessment, rewards and punishments are carried out according to the prescribed work standards.
Comprehensive office responsibilities
The comprehensive office is a comprehensive working organization for the company to implement administrative leadership and exercise management authority, and it is the link between the preceding and the following, connecting the left and right, and communicating with the inside and outside during the operation of the company's administrative work. Under the leadership of the company leader, he is mainly responsible for document processing, employee assistant, comprehensive coordination, management service and other tasks.
The main responsibilities are:
1, responsible for handling all kinds of official documents to ensure their accurate, timely and safe operation;
2. Responsible for collecting, sorting and synthesizing relevant information for the reference of leaders;
3. Responsible for the management and use of the company's official seal and related seals;
4. Assist company leaders to straighten out the relationship between administrative organizations and departments at all levels, clarify their respective functions and powers, improve rules and regulations, and act in strict accordance with administrative rules of procedure;
5. Assist company leaders to organize administrative meetings or large-scale activities;
6. Responsible for coordinating the work of multiple departments of the company to ensure their coordination;
7. Responsible for receiving visitors from relevant units; And the arrangement and scheduling of the company's foreign affairs vehicles;
8, complete other work assigned by the leadership;
9. Prepare the annual and monthly supply plan of office supplies in the company to save administrative expenses. Cooperate with the accounting department to register and establish accounts in a unified way to prevent loss;
10, responsible for the procurement, storage and distribution of goods required by the company, and establishing and strictly implementing the receipt registration and signature system;
1 1. Do a good job in the management of monthly utilities revenue and expenditure, statements and company electricity, water and telephone communication on time;
12, responsible for the maintenance and repair of the company's facilities, environmental construction inside and outside the building and house management.
13, responsible for the company's comprehensive statistics, fill in comprehensive statistical statements, and guide and inspect the statistical work of various departments;
14, responsible for the attendance, registration, summary and leave report of the company's employees, and arranging all kinds of duty of the company;
15, check and urge typists, archivists, car drivers, security guards and logistics personnel to perform their duties, find problems in time and solve them.
16, always understand and master the ideological trends of employees and reflect them in time, care about their work and life, and solve problems for employees.
Responsibilities of the General Management Department
1. Responsible for the management of party and government documents, and accurately manage all kinds of documents of superior units, schools and offices, including registration, receiving and dispatching, circulation, reminders, filing and filing. Two, responsible for the collection and management of scientific and technological archives, documents and technical archives. Three, responsible for receiving and dispatching work (newspapers, magazines and all kinds of letters), drafting, printing, copying and online office related manuscripts and documents. Four, responsible for the project construction drawing, additional changes and related documents to send and receive registration. 5. Be responsible for daily financial reimbursement, internal fund management and reception, and attendance and assessment of all employees. Six, responsible for the purchase and management of office supplies, infrastructure seal management, infrastructure fixed assets management. Seven, responsible for vehicle deployment, maintenance, distribution and driver safety training management, standardize and clear responsibilities, strict standards, reduce waste. Eight, coordinate all units to do a good job in the management and transfer of school fixed assets, clean up all accounts and data. Nine, responsible for the management of all temporary auxiliary personnel in the infrastructure department. Ten, complete other work assigned by the leadership.
Responsibilities of director of comprehensive management department
First, organize, implement and coordinate ideological and political, administrative, personnel, employee welfare, assessment and other aspects of work. Two, responsible for the management of party and government documents, is the first person responsible for confidential documents and confidentiality work of infrastructure departments. Three, check and supervise the sending and receiving of various documents, transmission, as well as official documents, letters and reports, and strive to be accurate. 4. Be responsible for the management, use and settlement of office funds of the Ministry of Infrastructure, so as to ensure clear accounts and complete procedures. Five, responsible for the preparation of infrastructure yearbooks, drafting related manuscripts and documents, and responsible for the online office and webpage maintenance of the infrastructure department. Six, responsible for the management of the use of the seal of the infrastructure department and the management of the fixed assets of the whole department, and strictly establish accounts and cards. Seven, coordinate the relationship between the various functional departments inside and outside the school, cooperate with other departments of the Ministry of infrastructure to do related work. Eight, complete other work assigned by the leadership.
Responsibilities of the General Management Department
The comprehensive management department is the administrative organization for overall work and coordination of the company. Its main function is to coordinate, supervise and inspect the headquarters, the operation department and the public relations department comprehensively, organize and implement the work instructions of the company leaders, and realize participation in government affairs, management affairs, service leadership and service at the grassroots level. Specific job responsibilities are:
1, auxiliary decision. In-depth investigation and study, contact employees, discover new problems and situations in a timely, comprehensive and accurate manner, and put forward opinions and suggestions on solving problems to superior leaders in a timely manner based on the principle of seeking truth from facts, so as to provide reference for leaders' decision-making and be good leaders' staff.
2. Supervision and inspection. Assist leaders to supervise and urge the implementation of major decisions, meeting resolutions, important work and leadership instructions, do a good job in implementation, and ensure the smooth implementation of government decrees.
3. Comprehensive coordination. Arrange the company's logistics, doorman, dormitory, health and other organizational activities; Assist leaders in organizing important meetings and various major activities; Do a good job in coordinating the company with superior departments and other units; Coordinate the active work of all employees in the company;
4. Meeting management. Assist leaders to organize office meetings and other meetings, keep meeting minutes, sort out important meeting minutes and convey meeting decisions.
5. Establish rules and regulations. Assist leaders in organizing the formulation of company-wide plans, articles of association and systems; Establish and improve various rules and regulations and implement scientific management; Responsible for checking the implementation and enforcement of various rules and regulations.
6. Document management. Responsible for drafting comprehensive administrative documents according to the instructions of company leaders; Responsible for drafting, reviewing and printing company-wide documents, sending and reading requests, reports and reports from various departments of the company; Responsible for handling letters from superiors and brother units.
7. Transaction management. Responsible for the arrangement of official activities of company leaders; Responsible for guest reception, holiday duty, writing notes, leading office stationery and other daily work; Responsible for sending and receiving books, newspapers and letters; Responsible for the audit of reimbursement of work telephone charges; Do a good job in the management of office telephone; Responsible for statistical work such as comprehensive statements; Arrange and inform health, attendance, work and rest time, vehicle management and holiday time with relevant departments.
8. Keep confidential the confidential documents and materials of the superior and the company and the relevant contents of the leadership core meeting; Responsible for confidential traffic.
9. Document management. Responsible for collecting, sorting, storing, counting and establishing corresponding file management.
10, seal management. Responsible for keeping the seal and handling foreign letters of introduction and certificates; Responsible for the management of official seal engraving, activation, document distribution and collection.
1 1, housekeeping. Do a good job in personnel selection, assessment and ideological and political work, and complete other tasks assigned by the leaders.
Responsibilities of the office director of the company
First, according to the scope of responsibilities of the office, presided over the daily administrative work of the office.
Second, assist the manager to hold a company-wide staff meeting and manager's office meeting. , make records, and be responsible for the supervision and inspection of the implementation of the resolutions of the meeting.
3. Under the leadership of the manager, be responsible for organizing the drafting of the work plan, summary resolutions, reports and rules and regulations of the Head Office. Responsible for arranging the schedule of major events.
Four, according to the company's leadership instructions and relevant meeting decisions, organize the drafting and release of notices, notices, meeting minutes and other documents. Be responsible for the preliminary approval, preparation and urging of the company's official documents, letters and statements.
Five, responsible for receiving letters and visits, processing information feedback.
Six, the correct implementation of personnel, labor and wage policies and regulations, do a good job in the performance appraisal and functional monitoring of each center (department).
Seven, check and guide the political and business study of employees in various departments; Strengthen the management of housekeeping work, supervise and inspect the office staff to perform their duties and conduct assessment.
Eight, responsible for organizing the company's safety production activities and labor protection.
Nine, pay attention to investigation and study, take the initiative to understand and collect the situation and problems, and provide reference for leadership decision-making.
Ten, earnestly do other work assigned by the company leaders.