Part-time archivists do a good job of filing workflow?

As the middle of the year is approaching, many enterprises or government agencies will carry out file standardization work. Part-time file manager, this period of time is mainly for the supervision and input of files. Therefore, in order to become a qualified part-time archivist, we must first understand the following responsibilities of a part-time archivist: 1. Be responsible for the management of archives produced by various departments of the company, including the receipt and arrangement of documents and materials, and the provision and utilization of archives. 2. Have a strong sense of responsibility, maintain the historical authenticity of the company's files, ensure the authenticity and security of the files, and earnestly fulfill the confidentiality obligation according to the actual files. 3. Ensure the standardization of document collection, and urge all departments to file in time. 4. Receive the documents handed over by all departments completely, and take the initiative to collect the documents that have not been handed over in time from the departments that use or produce the documents. 5. Complete the tasks assigned by the leaders. In addition, part-time archivists should also have a clear understanding of the workflow and requirements of archiving. First, collect and understand the functions and responsibilities of the department, and collect materials such as words, charts, audio-visual images formed in the usual work activities. The second is to identify the collected materials one by one to see whether they belong to the filing scope of departmental documents and materials. Those that do not belong to the filing scope can be kept as reference materials, and the documents and materials that belong to departmental archives should be sorted one by one according to the filing process and requirements. Three. Classification According to the formation rules of documents and charts, interrelated documents and charts are combined and classified into the same category. Fourth, the specific method of composing papers: the project construction documents are composed of single project, unit project or device, stage, structure and specialty; The project completion drawing is organized in the order of building, structure, water and electricity, heating and ventilation, elevator, fire protection and environmental protection; Equipment documents are grouped by specialty and component; Management documents are grouped according to problems, time or project foundation, foundation and completion acceptance documents; Supervision documents are grouped by language; Raw material test according to the single project, unit project test paper. V. Arrangement of archives in the volume 1. Administrative documents are arranged according to problems, time or importance; 2. As-built drawings are arranged by specialty and drawing number; 3. The general text of the document in the volume is in the front and the pattern is in the back; Translation comes first, and the original text comes last; Originally in the front, the attachment is behind; The printed version is in the front and the final version is in the back. In addition, each unit has independent and specific requirements on the page number, seal and number of documents in the volume, contents in the volume, cover and back of documents, and specification of document boxes. After sorting out the files, put them into the file rack in turn according to the box number order of the file boxes, and the file sorting work is over.