(1) The leadership decision-making class actively assists in improving the digital management of archives.
The leaders of relevant departments should fully realize the importance of digital file management, give full support and help to digital file management, and create a set of management methods suitable for the development of the current era. First of all, we should establish various rules and regulations according to our own situation. For example, file management can be included in performance appraisal to arouse the enthusiasm of employees. At the same time, increase investment in software and hardware to provide a good foundation for ensuring the normal file management of relevant departments. The completeness of software and hardware facilities and the auxiliary function of the system will accelerate the development of archives information management in China in a standardized and scientific direction.
(2) Strengthen the professional quality training of relevant personnel.
In order to truly realize information management, it is necessary to have specialized professional and technical personnel. The decision-making level should establish a special major with computer skills and experience in software development and utilization. Establish a special department for them, always trust them, establish a corresponding performance management system, decompose tasks into individuals, and let them perform their duties. And give relevant training in time. If possible, you can invite relevant experts to give lectures, spread their thoughts in time, care about them in life, let them really do research in a down-to-earth way, and make contributions to the real digital archives management of relevant departments.
(3) Update and improve relevant information in time.
China has a long history of culture. After so many years of evolution, the amount of information is immeasurable. With the continuous development of the network, it is the general trend to realize information management by using information technology. In the past, traditional archivists lacked the management concept of archival system and could not update information accurately and timely, which made the network archives management tend to be chaotic. Therefore, it is necessary to strengthen the management of information, so that staff can change the habit of sorting out data afterwards and truly integrate into the tide of data collection, so as to intervene beforehand, participate in the event and follow up in time afterwards. Only in this way can the relevant information be updated and improved in time, thus ensuring the normal file management of all departments.
⑷ Resource-based, efficient utilization and file management according to law.
Archives are mainly used to record relevant information completely and truly, aiming at providing relevant information for the work of relevant departments. Only when the information is accurate enough can the function of archives be truly realized. Moreover, in the era of continuous network development, it is necessary to regularly train relevant personnel in legal knowledge, and all departments should create an atmosphere of managing archives according to law, so that relevant staff can have a higher legal awareness, such as organizing time for legal debate, or incorporating legal knowledge into performance appraisal, so as to promote the development of various departments in the direction of legalization, institutionalization and science. Building an information platform for archives management, vigorously advocating people to use this platform and explaining its advantages to them, the establishment of this platform has indeed laid a good foundation for all sectors of society to realize network management.
5] Establish digital electronic files.
Strengthening the digital management of archives can establish related digital electronic archives. Digital electronic archives generally take magnetic materials as carriers, and input information into optical disks or directly store it in computer hard disks. This management method of digital electronic archives can make people read and download at any time, which brings great convenience for people to obtain information. And this kind of information based on digital signals is easy to be changed at will, so we can standardize the relevant management standards, set up specific computer technicians to manage the information, and set passwords for files when necessary to prevent information from being stolen or lost.