The minutes of the meeting truthfully reflect the contents of the meeting. Without the actual meeting, it can't be recreated, otherwise it will lose its objective authenticity. The following is what I have compiled for you to pay attention to when writing meeting minutes. Welcome to refer to ~
Matters needing attention in writing meeting minutes
Meeting minutes have two characteristics: one is documentary, and the other is abstract. In order to fully reflect these two characteristics, writing meeting minutes must follow the following requirements:
1, meeting minutes format. Meeting minutes usually consist of title, text, sender and cc unit.
2. The text of meeting minutes generally consists of two parts.
① Meeting minutes. It mainly includes the meeting time, place, name, host, participants and basic agenda.
② Meeting spirit and agreed matters. Generally, it includes the contents of the meeting and the agreed items, and some can also briefly describe the significance of the agreed items. The minutes of working meetings, special conferences and symposiums often contain experiences, practices, opinions, measures and requirements for future work.
3. Keep meeting minutes. Meeting minutes are documentary documents, and documentary nature is the life of meeting minutes. Meeting minutes must truly and comprehensively reflect the meeting situation, and materials cannot be fabricated out of thin air or randomly selected. Doing a good job of meeting minutes is the basis of writing meeting minutes and the guarantee of making meeting minutes truly documentary. In addition, we should carefully read the meeting materials and collect other relevant information in order to fully grasp the meeting situation.
4. Emphasize the main points of the meeting. As the name implies, "summary" is also the key point of recording, and summary is an important feature of meeting minutes. Writing meeting minutes can't cover everything, but under the premise of correctly understanding the meeting spirit and fully grasping the meeting situation, we should grasp the main points and focus on reflecting the main spirit and important issues of the meeting. What you say will be recorded, everything will be covered, the theme will be submerged, and people will have nowhere to hide. Losing the objective authenticity of its content violates the requirements of documentary.
5. The difference between meeting minutes and meeting records. Meeting minutes are different from meeting minutes. The main differences between them are as follows: First, they are different in nature: meeting minutes are records of discussions and speeches, and they are business documents. Meeting minutes only record the main points and are legal and administrative documents. Second, the functions are different: meeting minutes are generally not open, do not need to be conveyed or circulated, and only do data archiving; Minutes of meetings are usually conveyed or circulated within a certain range, requiring implementation.
6. Be good at arranging meeting opinions. Sometimes, at a meeting, people's opinions are the same or similar, and sometimes the opinions of the participants are not consistent, or even completely opposite. Therefore, all kinds of opinions produced by the meeting should be carefully analyzed and generally filed according to the purpose determined by the meeting and the opinions of the leaders. Generally, opinions with big differences should not be written, except for the minutes of meetings that are purely reported. When writing the minutes of the meeting, we should sort out, refine and summarize the theme and main achievements of the meeting. Especially indicative meeting minutes, we must pay attention to the organization and guidance of their contents to avoid running accounts, which is also an important difference between meeting minutes and meeting minutes. As meeting minutes reflect the collective will and intention of the participants, meetings are often used as the main body of expression, and meeting ideas, meeting points, meeting decisions, meeting requirements and meeting convening are special manifestations of the title.
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Meeting Minutes Point 1: Format
There are two formats for the title of the meeting minutes: one is the meeting name plus the minutes, that is, the meeting name is written before the word "minutes". For example, the minutes of the national financial and trade union work conference; Another example is the minutes of the meeting of the Jilin Provincial Administration for Industry and Commerce. The name of the meeting can be abbreviated or the meeting place can be used as the name of the meeting. For example, the minutes of public security forums in Beijing, Tianjin, Shanghai, Guangzhou and Han, and the minutes of Zhengzhou meeting. The second is to reveal the main contents of the meeting in the title, which is similar to the title of the document. For example, "Summary of Symposium on Strengthening Discipline Inspection"; Another example is the Minutes of the Meeting on Implementing the Instructions of the Leading Comrades of the Provincial Party Committee to Protect the Seven-level Fauna of Provincial Cultural Relics.
The opening part briefly introduces the general situation of the meeting, including:
(1) The situation and background of the meeting;
(2) the guiding ideology and purpose of the meeting;
(three) the name, time, place, participants and host of the meeting;
(4) the main topic of the meeting or what problems to solve;
(5) Evaluation of the meeting.
The document number is written directly under the title, consisting of year and serial number, marked with Arabic numerals and enclosed by "]", such as [20xx] No.67. Generally, there is no necessary requirement for the document number in office meeting minutes, but there should be document numbers in regular office meetings, such as "xx period" and "XX hour", which are written directly under the title.
The time of meeting minutes can be written at the bottom of the title, or at the lower right of the text, below the organizer. Next year's year, month and day should be written in Chinese characters, such as "August 2002 16".
The body part is the main part of the summary, which is a concrete synthesis and elaboration of the main contents, main spirit, main principles, basic conclusions and future tasks of the meeting. How can I write well? That is to say, to master some essentials and methods, can it be like this:
(1) We should proceed from the objective reality and specific content of the meeting and grasp the center and main points. Grasping the center means grasping the ideas, problems and work of the conference center; The so-called main points are the main contents of the meeting. It is necessary to make a systematic summary of this.
(2) The minutes of the meeting shall be expressed in the name of the plenary meeting. Therefore, it is necessary to summarize the decisions of the meeting and reflect the whole picture of the meeting. Where there is no consensus, it is necessary to discuss and state differences separately.
(3) Master and apply the basic theory of Marxism-Leninism and the Party's principles and policies, and summarize and conclude the meeting. This is a red line that runs through minutes.
(4) For the convenience and clarity of narration, words such as "meeting thoughts", "meeting points out", "meeting emphasis" and "unanimous expression of participants" are often used as the opening words of paragraphs. It is also used in paragraphs and still plays an emphasis role.
(5) It is an introductory text, which the author can describe flexibly and freely, but it is a quoted text, which must be faithful to the original intention of the speech and cannot be tampered with or imposed on others.
(6) Small meetings, focusing on comprehensive speeches and discussions, and listing matters to be solved. There are many contents in large-scale meetings, and the text can be written in several parts. There are three common types: one is general narration; The second is the title type; The third is the recording of the speech.
The ending is usually written as call and hope. However, according to the contents and minutes of the meeting, some issued a call to the region or the system in the name of the meeting, demanding that the broad masses of cadres conscientiously implement the spirit of the meeting and win new victories; Some highlight the key issues of implementing the spirit of the meeting and point out the core issues; Have a plenty of brief evaluation of the meeting, plus hope requirements.
Format content
1, title. It consists of "meeting name+meeting minutes".
2. introduction Introduce the basic situation of the meeting, such as time, place, participants, issues discussed, etc.
3, the meeting results and agreed matters. It should be listed item by item.
4. Hope.
Meeting Minutes Point 2: Basic Writing
According to the nature, scale and topics of the meeting, there are roughly the following ways of writing:
1, centralized overview method.
This way of writing is to describe and explain the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants and related matters agreed upon (including measures, methods and requirements for solving problems, etc.). ) generally speaking. This writing method is mostly used to hold small meetings, the topics discussed are relatively centralized and single, the opinions are relatively unified, it is easy to implement and the text length is relatively short. If there are many topics at the meeting, you can list them in articles.
2, item by item narrative method.
When holding large and medium-sized meetings or meetings with many topics, it is generally necessary to adopt the method of item-by-item narration, that is, divide the main contents of the meeting into several main topics, and then write them out separately with labels or subtitles. This kind of writing focuses on horizontal analysis and elaboration, with relatively comprehensive content and meticulous questions, often including the analysis of purpose, significance and current situation, as well as the elaboration of objectives, tasks, policies and measures. This summary is generally used for grassroots meetings that need comprehensive understanding and in-depth implementation.
3. Summary of statements.
This way of writing is to sort out the typical and representative speeches at the meeting, extract the main points of content and spiritual essence, and then elaborate them separately according to the order of speeches or different contents. This way of writing can reflect the opinions of the participants more truly. Some meeting minutes that need to know the different opinions of the participants according to the arrangement of superiors can be written like this.
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