2. Archives should be based on the principle of functional distinction, and strive to achieve reasonable functions and convenient processes. Archives should be "three separate" (archive business studio, archive warehouse and reading room should be separated). In order to facilitate safety management, the archives business studio, archives warehouse and archives reading room should be located on the same floor. The area of the archives warehouse should be able to accommodate all the archives formed by this organ and all the archives kept by this organ (not handed over to the archives).
3. The archive warehouse should face east or south, and the wall should have heat insulation and moisture-proof performance. Floor layout does not need the first floor, basement and top floor. The archive warehouse should be arranged centrally, away from inflammable and explosive places and not close to wet and polluted places such as toilets.
4. The archives warehouse should meet the basic requirements of archives protection, namely, moistureproof, waterproof, fire prevention, theft prevention, sun protection, ultraviolet protection, high temperature protection, dust prevention, pollution prevention and insect prevention.
5. The clear height of the archive room should not be less than 2.40m, and when there are beams and ventilation pipes, the local clear height should not be less than 2.20m m. In order to prevent overflow water from flowing into the warehouse, the indoor ground should be 20m m higher than the outdoor ground. When the archive room is arranged on the same floor as other buildings, and there is a height difference between the floor and the ground, the ramp connection should be adopted.
6. Archives doors and windows should be easy to ventilation and airtight. Doors should have the functions of fire prevention and theft prevention, and have good sealing performance. Metal security doors should be used. The gap between the warehouse door and the ground should not be greater than 5 mm, and it should be a double-layer window, and the opened window should be sealed. When the screen window adopts high windows, vents should be added to the lower part of the wall, and the vents should be provided with metal mesh. Long windows across floors or rooms shall not be used in the archives warehouse. Security protection measures such as anti-theft net should be installed on the external doors and windows of the archives warehouse.
7. The ground of the archives warehouse should be flat and wear-resistant, and it is not easy to produce dust, and should have moisture-proof measures. The average ground bearing capacity of the archive warehouse should be greater than 200 kg/m2, and the bearing capacity should be not less than 500 kg/m2 when using the dense shelf.
8. The walls of the archives should be smooth, flat, hard to produce dust, durable, and have the functions of heat insulation, moistureproof, dustproof and fire prevention.
9. It is forbidden to set fire facilities in the archives. The power switch of the warehouse should be located outside the warehouse and equipped with safety protection settings to prevent leakage. Control conductor and power conductor shall be copper conductor. Distribution lines should be concealed by metal pipes. Air conditioning facilities should be equipped with separate distribution lines and protected by metal pipes. Water supply points other than fire fighting shall not be set in the warehouse, and water supply and drainage pipelines shall not pass through the reservoir area. Risers should not be installed on the inner wall near the archives.
Legal basis: Article 19 of the Archives Law of People's Republic of China (PRC), the archives and archival institutions of organs, groups, enterprises, institutions and other organizations shall establish a scientific management system to facilitate the use of archives; According to the relevant provisions of the state, it is equipped with warehouses and necessary facilities and equipment suitable for file storage to ensure the safety of files; Adopt advanced technology to realize the modernization of archives management. Archives and organs, organizations, enterprises, institutions and other organizations shall establish and improve the working mechanism of archives safety, strengthen the risk management of archives safety, and improve the emergency handling capacity of archives safety.