Importance of enterprise file management
Enterprise archives refer to different forms of historical records, such as words, charts, audio and video, which are formed in various production and business activities and have preservation value for the country, society and enterprises. All enterprises should pay attention to the formation and accumulation of various documents and materials in their daily work, scientifically classify them according to certain requirements, and uniformly manage the archives of various categories and carriers of their own enterprises to realize the effective use of archives.
(1) Enterprise archives are the catalyst for the development of enterprise science and technology.
(2) Enterprise science and technology archives are the productivity of knowledge form.
(3) Enterprise archives are the embodiment of economic and social benefits of enterprises.
(4) Enterprise archives are an important part of enterprise culture and a golden bridge for enterprise success.
2 principles of enterprise archives management
(1) Unified leadership and hierarchical management. The archival institutions within the enterprise shall implement centralized management and unified leadership over the archival work of the enterprise, establish a unified enterprise archives management system, and implement comprehensive management over all the archives of the enterprise.
(2) Maintain the integrity and security of enterprise files. Maintain the integrity of archives, and ensure the integrity and completeness of enterprise archives in quantity; In terms of quality, in order to maintain the systematic and internal organic connection of enterprise files, the scope should cover all kinds of files and documents produced by all work activities of enterprises to prevent files from being artificially divided and piled up in disorder. To maintain the security of enterprise archives, manage and protect enterprise archives well, it is necessary to strengthen confidentiality, prevent the loss, loss and leakage of enterprise archives, strictly observe the confidential matters in enterprise archives, protect intellectual property rights and safeguard the legitimate rights and interests of enterprises.
(3) It is convenient for enterprises and society to effectively use enterprise files. The utilization of enterprise archives is the basic starting point and the ultimate goal of enterprise archives work. The reason why enterprise file management can continue and develop continuously is because it has certain use value to society. The utilization of enterprise archives runs through all aspects of enterprise archives management and is the fundamental standard to test the quality of archives management.
3. Suggestions on strengthening enterprise archives management
3. 1 standardize, establish modern technical standards for archives management, speed up the improvement of relevant laws and regulations, protect intellectual property rights, and improve information availability.
Standardization and standardization of archival work is the premise and necessary condition of informatization construction. Because modern archival information no longer belongs to a department, but is an integral part of archival information exchange in a region, a system, one or more countries and even the international community. Therefore, the archival work department must follow the principle of standardization and strictly follow the unified standards to standardize and sort out the basic work such as collection, sorting, cataloging, retrieval, temperature and humidity control, mildew and insect prevention, and safe storage. The state has successively issued a series of relevant standards, in addition to the standards for information management and the standards currently used for paper documents and archives management, there are also special standards and norms for electronic document management.