The format for making the bid document is generally given in the bidding document, so just follow it. Here we mainly talk about writing format.
1. Tender writing format
Tenders can be written in table format, explanatory format, and comprehensive format. It generally consists of the following parts:
(1) Title
The title generally consists of the name of the bidder, the bidding item and the language type, such as "×× Company Contracts ×× College New Campus Project Tender”. It can also consist of two parts: the name of the bidder and the language, such as "×× Construction Engineering Company Tender". More often, the text is directly used as the title, such as "Tender".
(2) Name of the bidding unit
The name of the bidding unit, that is, the agency to which the bid is submitted. The full name of the bidding unit must be written in the top box, which is the same as the title and writing method of the letter.
(3) Text
Some of the text of the tender document only needs to use concise words to directly express the attitude and state the guarantee matters. Some can also introduce the situation of their own unit as needed, or state other conditions for bidding and the cooperation conditions required by the bidding unit. If necessary, a detailed price list can also be attached. The text can be divided into three parts: introduction, body and conclusion.
1. Preface. Also called introduction. Concisely explain the name of the bidder, the bidding policy, objectives, and commitments after winning the bid, etc., with a clear introduction and an outline.
2. Subject. This is the core part of the tender document. The following content must be written carefully and carefully in accordance with the requirements of the tender document.
(l) Specific indicators of bidding. Bidding projects with different types of bids require different indicators. If the bid is for bulk goods trade, the bidder's commitment to the industry's responsibilities and obligations must be stated; if the bid is for a construction project, the bidder must be stated. Clarify the total quotation of the project and analysis of the price components, planned start and completion dates, main material indicators, construction organization and schedule, guaranteed project quality standards, as well as the resumes and performance of the project leader and main technical personnel to be dispatched and mechanical equipment intended to be used to complete the bidding project; if bidding for a contracting enterprise, economic indicators such as production indicators, tax indicators, expense rates, profit margins, working capital, etc. must be stated.
(2) Measures to complete the indicators. It is necessary to describe the technical and organizational measures to achieve the indicators and complete the tasks. This is the guarantee for the completion of the specific indicators and tasks.
(3) Validity period of the tender. The bidder will pay a bank guarantee and performance bond as required in the bidding documents.
3. Ending. It usually ends with a proposal, that is, a request for support and cooperation from the bidding unit, etc. It can also explain the understanding that the bidding unit may not necessarily accept the lowest price and may accept any bid.
(4) Attachments
Tenders generally have attachments. Taking a construction project bid as an example, the attachments include a bill of quantities or a detailed price list of the main parts of the unit project, a detailed price list of the main materials of the unit project, and a letter of guarantee for important large-scale projects.
(5) Signing
The bid must state the name, address, telephone number, telegraph registration number, fax, postal code, etc. of the bidding unit so that the bidding unit can contact it. The bid must be in table format. It is generally prepared by the bidding unit, and the bidder only needs to fill in the form as required.
Many tenders have a cover. The name of the tendering unit, the name of the tendering project, the name of the tendering unit and the name of the person in charge or the name of the legal representative should be filled in on the cover. The delivery of the tender should be written in the lower right corner of the cover. date.
2. Requirements for writing bids
(1) The situation must be understood clearly. Before drafting a bid, you must understand all aspects of the situation: First, fully understand the content of the bidding announcement, especially the relevant information about the bidding projects provided, such as bidding scope, regulations, bidding methods, etc. The second is to comprehensively understand the market situation of bidding projects, conduct careful investigation, research and accurate analysis of bidding projects, master market information, and know ourselves and our enemies. The cost accounting must be reasonable and the quotation must be appropriate, so that it can not only demonstrate its competitiveness but also obtain certain economic benefits after winning the bid.
(2) Self-introduction should be truthful. Bidders must be realistic in their presentation of their own conditions and capabilities, without exaggerating or praising them. The measures and methods proposed in the bid must be practical and feasible.
(3) Content expression should be standardized.
The content of the bidding document is related to the chance of winning the bid. Pay attention to the correspondence with the bidding document and give clear answers and explanations to the bidding conditions and requirements. The numbers must be accurate. The unit price, total, and total quotation should be carefully checked. The format of the bidding document should also be Be whole.
(4) Close loopholes. It is necessary to prevent loopholes in the tender, such as not being sealed or stamped with the official seal, or the person in charge not stamping the seal, or the guaranteed completion time being inconsistent with the bidding regulations, etc. It may seem like a small detail, but if you are not careful, it may become a problem. Invalid Tender.
(5) Comply with laws and regulations. Bidders may not collude with each other in bidding, nor may they collude with the tenderer in bidding, nor may they bid below cost.