(1) Promulgate administrative regulations and rules according to relevant laws;
(two) announced the implementation of major administrative compulsory measures;
(3) Punish relevant units and personnel.
2. Order Type (Order):
(1) Release the order
(2) Executive orders
(3) Commendation order
4, command (command) writing:
(1) Release order:
Title: Name of the issuing authority or title+language of the leader of the issuing authority, such as the State Council Decree of the People's Republic of China.
Sequence number: located under the heading, the sequence number is not arranged according to the year, but is numbered from the beginning of the leadership of the issuing organ to the end of the term, and the next one is numbered separately.
Text: explain the name of the published regulations, the organ or meeting that passed or approved the regulations, the time of adoption or approval, and the time of implementation.
Signature: sign the position and name of the leader of the issuing authority, and then indicate the date of issuance.
(2) executive order:
Title: Name of issuing authority+main cause+language type, such as the State Council's order on unified implementation of legal measurement units in China.
Text: ① explain the reasons for issuing the order, so that the reasons are sufficient and convincing; (2) Write down the specific contents of the order, including administrative compulsory measures and enforcement agencies. , the project is required to be clear, the level is clear and easy to implement.
(3) Jia's criminal order:
Title: Name of issuing authority+main reason+language type, such as: the award order of XX provincial people's government on granting Comrade XX the title of "being brave and being an advanced element"; Or only indicate the language, that is, only indicate the word "award order".
Text: It consists of three aspects: the reasons for the award, the award items and the call.
5. Matters needing attention in writing orders (orders)
(1) The content shall comply with relevant laws and policies.
(2) The attitude should be clear.
(3) the text should be concise, the structure should be rigorous, the center should be prominent, and the language should be affirmed.
(4) The issuing authority shall meet the requirements.
(2) Decide:
1, purpose of decision:
Decisions are applicable to making arrangements for important matters or major actions, rewarding and punishing relevant units and personnel, and changing or revoking inappropriate decisions made by subordinate organs. Decisions are important orders and binding documents.
2, decided to write:
(1) Title: Name of the organ that made the decision or the meeting that passed the decision+reasons for making the decision+language, such as "Decision of XX Municipality on Balancing Fiscal Revenue and Expenditure and Strict Financial Management".
(2) Title: A title should be added to the decision adopted at the meeting, indicating when and at what meeting the decision was adopted.
(3) Text: According to its specific purpose and content, it can be divided into two categories:
(1) Decided to make arrangements for important matters. There are mainly commendation decisions, punishment decisions, institutional settings decisions, personnel arrangements decisions, authorization decisions and regulatory issues decisions. Its text includes two parts: one is to explain the basis and implementation name of the Decision; The first is to make decisions according to the terms.
(2) Decide to make arrangements for major actions. This is a decision to arrange an important work in advance, which is highly commanding. Text usually contains two meanings, namely, the reason and decision for the adoption or release of the decision.
(4) End: reiterate the requirements, clarify the work steps or state the requirements to issue a call.
3. Matters needing attention when writing the decision:
We should do a good job of investigation and study.
(2) Be clear-cut.
(3) Announcement
1. Purpose of the announcement
The announcement is applicable to the announcement of important or statutory matters at home and abroad.
2. Writing of the announcement:
(1) Title:
The issuing authority+language, such as the announcement of the People's Bank of China.
(2) Issuing authority+cause+language, such as Announcement of the People's Bank of China on Further Reforming the Foreign Exchange Management System.
(2) Text: mostly limited to the announcement of specific matters. Some announcements are more complicated, with reasons or grounds, matters and conclusions. It often ends with "Hereby Announcement" or omits the conclusion.
(3) Announcement
1. Purpose of the announcement
The announcement is applicable to the announcement of important or statutory matters at home and abroad.
2. Writing of the announcement:
(1) Title:
The issuing authority+language, such as the announcement of the People's Bank of China.
(2) Issuing authority+cause+language, such as Announcement of the People's Bank of China on Further Reforming the Foreign Exchange Management System.
(2) Text: mostly limited to the announcement of specific matters. Some announcements are more complicated, with reasons or grounds, matters and conclusions. It often ends with "Hereby Announcement" or omits the conclusion.
(5) Notice
1, purpose of notification
This notice applies to the approval and forwarding of official documents of lower authorities, as well as the forwarding of official documents of higher authorities and non-directly under the authority. Convey matters required by subordinate organs and matters that need to be known or executed by relevant units, and appoint and remove personnel.
2. How to write a notice:
(1) format:
Use the common format of official documents.
(2) Title:
Issuing authority+reason+language, such as: notice of XX Province on further improving the production and marketing of urban vegetables.
Cause+language, such as: notice on holding a conference on archives work in colleges and universities in the whole province.
(3) Text:
1) mandatory notification
Mandatory notice includes three types: announcement notice, forwarding notice and approval notice.
A) "Published" notice #p# Paging title #e#
"Printing" notice, also known as "printing" or "printing" notice, refers to the notice used to issue administrative regulations, rules or relevant documents. In the body part, generally, the purpose and basis of formulating published laws and regulations are explained first, then the matters to be published are stated, and finally the implementation requirements are put forward.
B) "forward" the notice
Refers to the notice used to forward the official documents of higher authorities, organs at the same level and organs that are not affiliated with each other. There are two ways to write the text, one is composed of two parts: write the name of the forwarding file at the beginning, show the attitude and put forward the principle requirements. Finally, the implementation requirements are put forward in the following idiomatic sentences: "Now it is forwarded to you, please implement it carefully", "Please refer to the implementation according to the specific situation" and "Please study and implement it". A text only writes forwarding decisions and implementation requirements, which is very concise.
C) "approval" notice
Refers to the notice of forwarding the official documents sent by the lower authorities, and its writing is basically the same as the "forwarding" notice. Generally, the text first indicates the name of the forwarded document, indicating the attitude, announcing the forwarding, clarifying the meaning and making demands.
2) Prompt notice
Refers to the matters announced by the higher authorities that require the lower authorities to handle or execute, but limited to the authority of the issuing authority or because of its content. This kind of notice is also called prescriptive notice or arranged notice.
Its main body includes: summarizing the situation and problems, stating the matters to be notified, putting forward the work requirements, or using the conclusion of "I hereby notify you and hope to implement it seriously".
3) Information notification:
It refers to the notification of a specific matter, which is a kind of official document often used in the daily work of organs. The text first States the decision of the issuing authority and the purpose of making the decision. "The relevant issues are hereby notified as follows" is a commonly used transitional sentence. Then specify the arrangement of related matters, matters that need to be understood, etc. Finally, it ends with "I hereby inform you".
Meeting notice is an important category of informative notice, and its main body should specify the name of the meeting to be held and matters needing attention, including the name of the meeting, topics, time and place, participants, time and place of reporting, materials to be brought, accommodation arrangements, contact information, etc.
4) Notice of appointment and dismissal
The body of the appointment and removal notice is generally simple, and it is enough to directly state who is appointed, what position is held, or who is relieved of what position.
(6) Notice
1, purpose of notification
Notification is suitable for commending the advanced, criticizing mistakes and conveying important spirit or situation.
2, the characteristics of the notice:
(1) Seriously.
(2) Educational.
(3) typicality.
(4) timeliness.
3. How to write the notice
(1) format:
Use the common format of official documents.
(2) Title:
Issuing authority+reason+language, such as the Notice of General Office of the State Council on Commending and Rewarding China Women's Football Team.
Subject+language type, such as "Notice on Successive Food Poisoning Incidents in XX School"
(3) Text:
1) commendation announcement
The main text includes introducing advanced deeds, announcing commendation decisions, calling for study, and asking for hope.
2) Key notice
The text includes describing the wrong facts, pointing out the harm, analyzing the nature of the mistake, affirming the informed decision, putting forward warning requirements and practical preventive measures.
3) Briefing
There are two main ways to write the text. One is to write down the reasons for the notice first, then explain the matters of the notice in detail, and finally put forward the requirements and hopes; One is to divide the content into several parts according to the question type.
(7) Motion
1, the purpose of the movement:
The motion is applicable to matters submitted by the people's governments at all levels to the people's congresses at the corresponding levels or their standing committees for deliberation in accordance with legal procedures.
2. Writing of the motion:
(1) format: according to the general format of official documents.
(2) Title: Name of the issuing authority+cause+language, such as "Proposal of the State Council on Submitting for Consideration to Establish Hainan Province".
(3) Text: clearly state the reasons for submitting the proposal and the matters submitted for deliberation, ending with "Now submitted for deliberation".
(4) Signature: issuing unit; Posting date.
3. Matters needing attention in writing the proposal:
(1) should be written in accordance with the terms of reference stipulated by national laws.
(2) be reasonable.
(8) Report
1, the purpose of the report
The report is suitable for reporting work to superiors, reflecting the situation and answering inquiries from superiors.
2. Report type:
(1) can be divided into comprehensive report and special report according to its nature.
(2) According to the purpose of writing, it can be divided into reportable report and transitive report.
3. Writing of the report
(1) format:
Use the common format of official documents.
(2) Title:
Issuing authority+cause+language, such as "Report on the Central Consolation Group's Visit to Yunnan for Consolation of Earthquake-stricken Areas".
Cause+language, such as "Summary Report of National Price Inspection".
(3) Text:
Report:
Beginning: Summarize the situation and put forward the following contents.
Subject: specifically state the situation, point out the experience and lessons in the work, and put forward opinions and plans.
At the end: "Please indicate whether the above report is correct" and "I hereby report it for your review" are common expressions.
Forward report:
Beginning: Summarize the situation and explain the reasons.
Subject: report the work or reflect the situation, put forward opinions or suggestions, and clarify specific measures and methods.
Conclusion: "If there is no problem with the above report, please forward it to all localities for implementation" and so on.
(9) Asking for instructions
1, the purpose of asking for instructions
Asking for instructions applies to asking for instructions and approval from superiors.
2. Writing for instructions:
(1) format:
Use the common format of official documents.
(2) Title:
Issuing authority+reason+language, such as: XX Company's request for instructions on applying for equipment renewal and renovation funds. #p# header #e#
Cause+language, such as: request for instructions on solving the serious water accumulation problem in XX area.
(3) Text:
1) Request for instructions: This request states the situation to the higher authorities, asks for a reply, and gives opinions on handling specific problems in the work. The text focuses on the statement of the situation and the emphasis of the problem, and generally does not put forward specific suggestions. Finally, it ends with a sentence "Please check".
2) Request for approval: This request is to put forward the handling opinions of this organ on a certain issue or matter, and ask the higher authorities to give approval or show their attitude. The main body focuses on the explanation of opinions and methods, and finally puts forward a request for approval, which ends with two sentences: "The above opinions are rejected, please review the instructions" and "The above instructions, please reply".
3. Matters needing attention in writing instructions
(1) Choose the correct language.
(2) Try to do one thing at a time.
(3) Avoid asking for instructions from many people.
(4) Avoid asking for instructions.
4. The difference between asking for instructions and reporting
(1) The specific function is different: the report is to read official documents, and its main function is to report the work to the superior, reflect the situation and make suggestions. The characteristics of the statement are obvious, and the matters for instructions cannot be included in the report. Asking for instructions is a batch of official documents, whose main function is to ask for instructions or approval from higher authorities. Although the situation can also be stated in the request, it is secondary and serves the request.
(2) Different contents: reports often involve multiple matters or several aspects of a matter, even special reports often involve several aspects of a matter, with many contents, complicated reports and long length; The writing of the manual emphasizes one item, which is single in content and short in length.
(3) The timing of writing is different: the report can be written before or at work, but more often it is written after the work is completed; Instructions must be written in advance, and you can't "ask for instructions while doing it", let alone "act first".
(10) reply
1, approval purpose
The reply is applicable to the reply to the matters requested by the lower authorities.
2. Writing of defense:
(1) format:
Use the common format of official documents.
(2) Title:
Issuing authority+cause+language, such as the State Council's Reply on Issues Related to the Construction of Zhongguancun Science Park.
Reason+language, such as "Reply on Request for Instructions for New Office Building".
(3) Text:
1) at the beginning: reply reason, generally use concise language to quote the title, document number, publication time of the request or summarize the main contents of the communication; If the question is complicated, we often use the transitional language such as "reply as follows" to elicit a reply.
2) Main body: The examination and approval items are the core part of the text. According to the instructions, give a reply one by one. Generally, the approval attitude is indicated first, then the approval opinion is stated, and instructions or requirements are put forward.
3) Ending part: Idioms such as "I hereby reply" and "this reply" are usually used, or the above words can be omitted to end naturally.
3. The similarities and differences between reply and reply:
A reply is a reply, which is specially used to answer questions. Although reply and reply belong to reply documents, they are completely different languages after all. The difference between the two is mainly reflected in two aspects:
First, the writing direction is different. The reply direction is single, and all of them are sent by superiors to subordinates; The writing direction of reply is flexible. Usually, it is a parallel text used between organs at the same level or non-subordinate organs, and sometimes it is an upper text sent by a lower organ to a higher organ or a lower text sent by a higher organ to a lower organ.
Second, the degree of importance is different. Reply is often used to answer more important things, while reply can be used to answer general questions.
4. Matters needing attention in written examination and approval
(1) has a clear attitude.
(2) The content should be comprehensive.
(3) write fast.
(1 1) opinion
1, the purpose of the opinion
Opinions are applicable to putting forward opinions and handling methods on important issues.
2. Writing of opinions:
(1) format:
Use the common format of official documents.
(2) Title:
(1) Issuing authority+cause+language, such as "Opinions of the National Capital Construction Committee on implementing contract system in capital construction"
② Career+language, such as Opinions on Accelerating the Socialization of Social Welfare.
(3) Text:
① At the beginning: briefly explain the purpose, basis and reasons for putting forward opinions;
(2) Theme: Work opinions can be written in units of items. From overall objectives and requirements to specific measures and steps, indicative and suggestive opinions on how to carry out related work can be put forward from all angles and aspects.
③ Ending: It is usually to explain the relevant matters of opinion implementation, or to write this part as a part of the text, and the ending part does not have to be separate.
(4) Signature:
Including the issuing unit, seal and date of issue.
3. Matters needing attention in writing opinions:
(1) The field of vision should be clear.
(2) The method should be specific.
(12) letter
1, purpose of the letter
This letter is applicable to consultation, asking and answering questions, requesting approval and answering examination and approval matters between organs without affiliation.
2. Classification of letters:
(1) can be divided into outgoing letters and reply letters according to the writing direction.
(2) According to the content, it can be divided into negotiation letter, inquiry letter, reply letter and request letter.
3. How to write this letter:
(1) format:
Use the common format of official documents.
(2) Title:
Issuing authority+subject matter+language, such as the letter of the Ministry of Public Security on adjusting the charging standard of the new passport.
Reason+language, such as "letter about applying for business license".
(3) Text:
1) negotiation letter
Consultation letters can be used to discuss or contact the work between agencies. For example, the letter from the General Office of the People's Government of XX Province on inviting businessmen to apply for the relevant licenses for direct transport vehicles in Hong Kong. The text should specify the matters to be discussed, and contain idioms such as "no, please write back" in the tone of negotiation and pleading. #p# header #e#
2) Inquiry letter
When asking questions and soliciting opinions between organs, you can use a letter of inquiry, such as the letter of XX Provincial Sports Commission on asking for instructions to organize competitions related to farmers' sports meetings in the whole province. The main text should clearly state the questions asked and the requirements for reply. Finally, please reply with "Looking forward to your reply" or above.
3) Request letter
The letter of request can be used to request assistance or cooperation between authorities, as well as to request the approval of relevant competent authorities. For example, the letter of the office building of XX Provincial People's Government on applying for funds to repair the office building of the provincial government. The text explains the reasons for the application and the approval items. Requests between non-subordinate organs do not require instructions, but generally require letters.
4) reply to the letter
Replies can be used to answer questions between institutions. For example, the official reply of the State Price Bureau and the Ministry of Finance on adjusting the new passport fees. The text first quotes the title and document number of the official document of the other party to reveal the reasons for issuing the document, and then shows the attitude. Starting from the habitual transition sentence of "Now reply is as follows", it indicates the following reply or instruction. After writing, the full text is over, and there is no need to use the ending word.
4. Matters needing attention in writing letters
(1) The choice of literary genre should be correct.
(2) The content should be concise.
(3) The wording should be specific.
(13) Meeting Minutes
1, purpose of meeting minutes
Meeting minutes are suitable for recording and conveying the meeting situation and agreed matters.
2. Types of meeting minutes
(1) According to its different contents and functions, it can be divided into suggestive minutes, informative minutes and informative minutes.
(2) According to the nature of the meeting, it can be divided into daily administrative work meeting minutes and large-scale special work meeting minutes.
3. Writing of meeting minutes:
(1) Title:
The name of the meeting or the topic of the meeting+language, such as: minutes of the on-site meeting of the national river dike construction.
(2) Text:
Beginning: Summarize the meeting, that is, briefly explain the time, place, attendees and contents of the meeting.
Main part: specify the matters agreed at the meeting, the opinions formed by the discussion at the meeting, or summarize the main points of the meeting spirit.
Conclusion: put forward requirements and hopes for the participating units and relevant parties to implement the spirit of the meeting, or summarize the contents of the meeting.
(3) Signature:
Write down the name of the writing organization and the writing time.
4. Features of meeting minutes: (1) documentary; (2) summary.
5. Matters needing attention in writing meeting minutes
(1) Keep meeting minutes.
(2) Highlight the main points of the meeting.
(3) Be good at sorting out the opinions of the meeting.