Annual meeting event planning and design 1
1. Annual meeting theme
Integrate dreams and strive to surpass!
2. Annual meeting purpose< /p>
1. Summarize the company’s development achievements in ______, and formulate the company’s overall plan for ______, including new annual plans, directions, goals, etc.
2. Strengthen communication among employees, enhance the awareness of team assistance, and enhance the company's comprehensive competitiveness.
3. Recognize excellence, mobilize employees’ enthusiasm through rewards, and encourage everyone to perform outstandingly in the new year.
4. Enrich employees’ lives and thank all employees for their hard work over the past year.
5. Allow employees to fully express themselves and recognize themselves and their sense of identity with the corporate family during the annual meeting.
6. Strengthen the interaction between leaders and employees, let us communicate and party together on the same stage.
3. Annual Meeting Time
1. Annual Meeting Planning and Preparation Period (______year______month______to______month______day):
This stage mainly completes the annual meeting planning plan, notice release, venue selection, and program collection. The deadline for program registration is _________month______.
2. Annual meeting coordination and progress period (______year______month______ to ______month______day):
This stage mainly completes the program Screening, program schedule, confirmation and purchase of program props and gifts.
3. Countdown period to the annual meeting (______year______month______day):
This stage mainly completes the entire process of determining the host, program list, etc.
4. The official performance time of the annual meeting: ______year______month______day______ to ______.
IV. Overview of the annual meeting
Venue: ____ Hotel. Book the hotel 20 days in advance and negotiate the annual meeting venue and other contents.
Participants: the company’s shareholders and executives, all the company’s R&D employees, all branch employees, and all factory employees, about 300 people.
Organizational form: unified organization and execution by the company’s annual meeting work project team.
5. Annual meeting work project team members and division of labor
Team leader: ______
Deputy team leader: ______
Deputy team leader :______
Deputy leader: ______
Moderator: ____________________________
6. Program participation form
Based on department or center Units can select programs, or they can collaborate across departments to select programs. The programs selected by each department are based on the purpose of "self-written and self-performed, rich in content, full participation of all members, exciting and popular" and require an active and lively atmosphere. Program content may include: various entertainments, small choruses, various special programs (such as sketches, cross talk, dance, solo singing, poetry recitation, pantomime performances, etc.), etc.
Registration methods for annual conference programs: email registration, phone registration, and on-site registration.
Registration contact: ______ Contact information: ______ Email: ______
7. Annual meeting preparation stage
Program arrangement
In order to complete the company's annual meeting with quality and quantity, regular rehearsals are required after program selection to achieve the expected results. Three overall rehearsals are required when the annual meeting enters the countdown stage.
1. Rehearsal time: After get off work from ______month______day, ______year to ______month______day, ______year. The overall rehearsal will be from ______year______month______day to ______year______month______day;
2. Rehearsal location: __________________;
3. After the annual meeting program is confirmed, the annual meeting work project team will track the rehearsal effect of the program and review it, and solve the problems encountered. If it cannot be solved, report it in time;
4. Songs and dances Bring your own background music required for such programs, and send a copy to the annual meeting project team for use in the official performance of the annual meeting program. If it is not provided, the performance will be delayed and the effect will be affected. The project team will not be responsible. Please participate. Personnel must remember;
5. The costumes or props required for the performance should be rented by the annual meeting project team for a fee;
6. The host participates in the arrangement of the program sequence and organizes String lines.
Arrangements for the leaders of the participating companies:
1. Inform the leaders in advance of the specific time and location of the annual meeting, as well as the preparation of speeches and the order of awards;
2. Leaders Seating arrangements for guests and their family members;
3. Welcome and guide guests to their seats.
Invitation and arrangement of guests
1. Confirm with the leaders in the early stage whether there are guests attending the meeting. Confirm the itinerary and availability with the guests 5 days before the annual meeting. On the day of the party Reconfirm whether the guests can attend on time;
2. Preparation of guest corsages;
3. Welcome and guide guests to their seats.
Coordination of venue layout and hotel
1. The person in charge should arrive at the hotel 4 hours in advance (or earlier) to coordinate with the person in charge of the venue to coordinate the venue layout arrangements;
2. Ask hotel staff to help arrange the seats for company leaders and guests;
3. Set up the annual meeting stage background, on-site decoration and layout, hang banners, and post the employee seating chart in a conspicuous place at the entrance;
4. Ask the hotel to provide a professional sound engineer and multimedia operator.
Safe return of participants
1. Leaders and guests, company chartered cars and self-driving cars.
2. Employees, the company charters the car.
Possible problems and solutions
1. Traffic jams on the road
You can leave 2-3 hours in advance to avoid the peak period.
2. Company leaders or guests are late.
Try to pick them up in advance. If you are late, you can start the program first.
3. Audio equipment failure
Adjust the equipment in advance to ensure normal operation. If a failure occurs, contact the hotel's professional audio equipment maintenance personnel to eliminate the fault in a timely manner.
4. If the person appears drunk
Inform his family, friends or find someone to escort him back to rest.
8. Annual Meeting Process
The annual meeting is divided into five parts: leadership speech, commendation of outstanding employees, program performance, lucky draw, and annual dinner. The lottery will be interspersed with the program performance.
Leader’s speech
1. Play warm-up music, employees sign in and check their seating charts;
2. Company leaders and guests sit in;
3. Opening dance;
4. The host will appear on the stage at the same time, and the opening remarks will briefly introduce the five parts of this annual meeting and welcome the guests;
5. Directors Long speech.
Recognition of outstanding employees
1. This work shall be coordinated and arranged by the Human Resources Department to confirm the list of personnel in each department and the specific bonus amount. This expense is not included in the budget of the entire annual meeting;
2. The company’s outstanding employee selection event this year will determine the award categories and the list of personnel no later than ______;
3. Prepare a brief introduction of outstanding employees in advance and make a ppt. Project the display when the host announces the awards;
4. The staff prepares the certificates and bonuses in advance, and the awarding leader and all award-winning employees are ready to go on stage and play the award song at the same time (at this stage, members of the conference team will announce the awards in advance Employees are arranged to one side of the stage) and awards are given in turn;
5. After the awards are over, all award-winners take photos with company leaders;
6. Award-winning speeches, human resources notification in advance, suggestions Put it in the wrap-up meeting.
Program performance
1. The host will string the words together to connect the program to the previous one;
2. After the program list is confirmed, the host will string the words in advance The program list of Good Words is carried out in order;
3. The company leaders will rate the program, and the specific rating form will be distributed in advance before the program starts;
4. The host announces the results of the program selection;
5. The program selection is divided into popularity award, performance award, creativity award, etc. The cash rewards for each program are ______ yuan, ______ yuan, and ______ yuan respectively;
6. After the leaders present the awards, all actors take photos with the award-giving leaders, and the performance program ends.
Lucky Draw
1. This link is interspersed with the program performance. The staff will distribute and collect the lottery numbers in advance. One lottery number for each person (two copies). Distributed in order;
2. ***Four awards will be established. The value of the prizes is set. One first prize is ______ yuan; two second prizes are ______ yuan; three third prizes are ______ yuan; and encouragement prizes are ______. The prizes are items of equal value;
3. The lottery will take the form of random drawing, and the company leaders will conduct the lottery in order from low to high. With the lottery number 17 Medical Insurance on the spot, if the person is not present at the time, the qualification for the award will be cancelled, and a new draw will be held until the draw is completed. The first prize will be drawn by ____; the second prize will be drawn by ______; the third prize; encouragement prize.
At the same time as the prize is claimed, the sound engineer plays more passionate music to adjust the atmosphere;
4. All employees who win the prize must perform a program on the spot, and the lottery leader takes a group photo with the winner;
5. After the lottery is over, the host announces the end of the event, invites ______ to give a toast, and announces the start of the dinner;
6. The conference affairs team cleans up the venue, and our company’s equipment and other office equipment are still usable. Decorative items are returned and loaded onto the vehicle.
Annual Party Dinner
1. Location: In the same place as the performance venue. Time: ______ starts;
2. Place melon seeds, peanuts, candies on the table when employees enter, and watch the performance while eating;
3. Before the end of the show Communicate with the person in charge of the hotel in ten minutes and prepare cold dishes;
4. Clarify the name and responsibilities of the table leader (adjusting the atmosphere and ensuring employee safety) so that the host can clarify it on the stage;
< p> 5. ______The dinner begins after the toast.Everyone stands up, *** raises a toast, and *** wishes the company great success and fruitful results next year. If there is a temporary additional host during the dinner party, we can flexibly manage it. Employees toast to each other with the help of the atmosphere, and leaders and employees toast to each other to enhance the atmosphere and show the company's growing performance.
The dinner is over and the entire annual meeting is over.
9. Notes
1. Confirm the size of the annual meeting stage in advance, and make event banners and background boards according to its size.
2. Purchase items needed for the annual meeting in advance;
3. The venue must be arranged in advance, including the seating positions and name cards of company leaders and guests;
< p> 4. Time control, the host should pay attention to time control to avoid time control nodes far exceeding the original planned time;5. Work arrangements for conference staff, annual meeting The specific work will be broken down into relevant responsible persons, and the person in charge of each work will be determined, such as: on-site lighting and sound debugging, stage and venue layout, purchase and transportation of items, advance reservation of hotels and dining facilities, etc. etc. If any problems arise during the process, they need to be resolved in time;
6. It is strictly forbidden to cause trouble after drinking. If it occurs, the company will hold those responsible for the accident accountable.
10. Expense budget annual meeting event planning and design 2
On the occasion of bidding farewell to the old and welcoming the new, in order to show the company's rapid changes and vigorous development, enhance friendship and enhance cohesion, the company will hold The 20xx Annual Summary and Commendation and the 20xx New Year's Eve Party are held to thank all employees for their hard work and silent dedication over the past year.
1. Annual meeting theme:
20xx annual summary and commendation and 20xx New Year meeting
2. Annual meeting time: (time to be determined)
(1) Annual meeting planning and preparation period (year month day to month day):
This stage mainly completes the planning of the annual meeting plan and the release of notices.
(2) Annual meeting coordination and progress period (year month day to month day):
This stage mainly completes the schedule, sound confirmation, and item purchase.
(3) Annual meeting countdown period (year, month, day):
This stage mainly completes the entire process of determining the hostess, host, program list, etc.
(4) Official performance time of the annual meeting: year, month and day
3. Annual meeting location: (to be determined)
4. Purpose of the annual meeting:
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(1) Summarize the company’s development achievements in 20xx, and formulate the company’s overall plan for 20xx, including new annual plans, directions, goals, etc.
(2) Strengthen communication among employees, enhance the awareness of team assistance, and enhance the company's comprehensive competitiveness.
(3) Recognize excellence, mobilize employees’ enthusiasm through rewards, and encourage everyone to perform outstandingly in the new year.
(4) Enrich employees’ lives and thank all employees for their hard work over the past year.
(5) Allow employees to fully express themselves and recognize themselves and their sense of identity with the corporate family during the annual meeting.
(6) Strengthen the interaction between leaders and employees, allowing us to communicate and party together on the same stage.
5. Participants: (to be determined)
All employees of the company, about 100 people will be invited.
Participants
6. Awards for the annual meeting: (to be determined)
7. Budget for the annual meeting
8. Division of work and time schedule for the annual meeting
9. Annual Meeting Process Annual Meeting Event Planning and Design 3
1. Annual Meeting Preparatory Group
Chief Planner: Chen__
Chief Executive ：Chen_/Luo__
Members: ___
2. Contents of the annual meeting
Activity name: ___
Activity tone: Festive, cheerful, grand and solemn
Activity theme: Customer-centered, striver-oriented
Activity purpose: To summarize the company’s work achievements in 20xx and look forward to the company’s 20xx The development vision of the year; at the same time, it enriches the corporate cultural life of employees, stimulates employees' enthusiasm, enhances employees' internal cohesion, and enhances communication, exchange and teamwork awareness among employees.
Event date: 16:00-20:00, February 10, 20xx
Event location: ____ Hotel
Number of participants: Lianda House There are 171 people from Gao, 112 from Su Rong Technology, 30 from manufacturers, and a total of 313 people.
Participants: Lianda Real Estate employees, Su Rong Technology employees, special guests
Activity content: general manager’s speech, artistic performance, dinner (see the attachment for detailed process arrangements 1)
3. Division of work
(1) The copywriting team (responsible persons: Zhang Menghua, Wang Longlu) has 5 members.
Responsible for host image design, drafting and review of words and toasts;
Drafting and review of general manager’s speech;
(2) Venue layout team (Responsible persons: Deng Lin, Huang Nutao) 5 members.
Responsible for the design, contact and production of the annual meeting stage background wall, banners, signature boards and the printing and production of various materials;
Responsible for the purchase/rental of flowers or flower baskets;
On-site photography, DV video, and photography;
Production of opening PPT, collection of all music except program music during the annual meeting;
Responsible for cooperating with hotel staff to debug power amplifiers, Lighting, sound, microphone, projection, computer, and playback of all program accompaniments at the annual meeting, awards music, entrance PPT, etc.;
Venue safety inspection (fire protection, power supply, equipment, etc.).
(3) There are 5 members in the program team (persons in charge: Chen Qi, Luo Shiqin).
1. Program types: singing, dancing, sketches, dramas (musicals), magic, musical instruments, opera, cross talk, fashion shows, etc.
2. Rules for selecting programs: In the form of lottery, each department can draw 2 program lots and select a type of program to perform.
3. Program quality standards: If the quality requirements are not met during rehearsal, the program must be reorganized until the requirements are met.
4. Program rehearsal time: From January 25th to February 5th, two departments will be selected to rehearse every day. The requirements for the content of the cultural performance are "customer-centered and striver-oriented". The specific work of the person in charge of the program team is as follows:
Responsible for completing the rehearsal, design, screening and post-rehearsal work of all programs;
Responsible for the arrangement of the programs and the sequence and flow of the performances. ;
Responsible for contacting the rental or purchase of costumes and props required for the show and the makeup of the host and cast and crew;
Responsible for the provision of mini-games, lottery prizes, etc.;
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Responsible for arranging judges for literary and artistic programs and setting awards;
Responsible for determining award-giving personnel.
(4) The welcome group/etiquette group (person in charge: Chen Zhenying) has 5-6 members.
Welcome guests at the entrance of the annual meeting and lead them to their seats;
Responsible for signing in the guests and participants, and distributing gifts for the annual meeting (register well);
Responsible for cooperating with the distribution of raffle prizes and theatrical performance prizes;
Responsible for setting off the salute during the annual meeting.
(5) Logistics team (person in charge: Fan Meiling,) 5 members.
Responsible for the purchase, preparation, storage and distribution of gifts, prizes, souvenirs, food and other items required for the annual meeting;
Responsible for communication with hotel staff, Coordinate work.
IV. Activity cost budget
___
V. Related matters needing attention
(1) Before the activity
Before the annual meeting begins, members of the annual meeting preparatory team must ensure that each person holds a "Specific Implementation Plan for the Annual Meeting Process."
Thirty minutes before the start of the annual meeting, all equipment required for the annual meeting must be debugged and inspected.
Ensure that the venue for the annual meeting is arranged, and all required materials, participants, and performers are in place.
(2) During the activity
Carry out a clear division of labor among the staff. Each person must be responsible for each task, and keep the mobile phone turned on (set to vibrate uniformly) to facilitate timely contact.
The smooth progress of an event requires the cooperation of all aspects, and it also requires the control and management of on-site links. It is very important for the preparation of the performance, the provision of props on the stage, and the grasp of the rhythm of the overall activity. (3) After the event
Production and distribution of commemorative videos at the end of the annual meeting (the DVD will be produced by the Administrative and Human Resources Department and distributed uniformly by the Administrative and Human Resources Department, one per person)
Year Collection and preservation of photos of the annual meeting;
Summary of the annual meeting. Annual meeting activity planning and design 4
1. Overall planning of annual meeting activities
Purpose of the activity: The annual meeting activity planning is to increase employees’ strong feelings for the company and promote better relationships among employees. Good communication and exchange; summarize the work progress in 20xx and formulate the development direction and goals for the new year. During the annual meeting, employees with outstanding performance are commended, and through motivation, the subjective initiative of all employees is fully mobilized, so that all employees can perform outstandingly at work in the new year.
Annual meeting theme:>
Annual meeting time: January 20, 20xx, 1:00 to 5:00 pm
Participants: All employees of the company, the company Leaders and partners
Organizational form of the annual meeting: unified deployment and execution by company administrative personnel.
1. Responsible for the planning of the 20xx annual meeting: Ms. Li
Main work: annual meeting planning, information collection, venue procedures, and follow-up of the implementation progress of the annual meeting working group.
2. The general person in charge of the annual meeting venue: Miss Wang
Main work: Determine the annual meeting venue work, logistics support work, venue safety disciplines and stage equipment and props security
3. Responsible for the artistic work of the annual meeting: Mr. Zhang
Main work: production of annual meeting video clips, props and other materials, venue layout, on-site sound, lighting and photography Team members: Marketing Department staff
4. Responsible for the audit of annual meeting activities: Mr. Li
Main work: statistics and review of various expenses of the annual meeting, roster of commended employees and bonus distribution team members : Staff of the Finance Office and Human Resources Department
5. Responsible for hosting the 20xx annual meeting activities: Ms. Zhang
Main work: hosting the venue and controlling the venue process
< p> 2. Description of the 20xx annual meeting activity process1. Annual meeting event planning video
Content description: The annual meeting activity video brings together the important events and activities of the company's development in 20xx Editing
Operation steps: All venue personnel are in place and all staff work is in place → venue music and lights are turned off for 5 seconds → venue narration is played → annual meeting short film is played → venue lights are turned on and host enters
p>Function: The annual meeting officially starts preparation work, guides the audience into the state of the annual meeting and venue discipline, mobilizes the audience's emotions, and creates a harmonious atmosphere.
2. Recognition of outstanding employees
Content description: The recognition work is imitated at the Oscar Awards Ceremony, and is carried out in different sections according to the recognition name.
Operation steps: The host introduces the name of the commendation and the awarding guests (senior leaders) → the awarding guests start the commendation list (PPT format, large screen projection, covering photos and introductions of the commended personnel; host narration) → The commended employees come on stage → the leader awards the award
Function: Enhance the sense of honor of the commended employees, establish an advanced image, and develop harmoniously.
3. Celebrate employee birthdays
Content description: Employees whose birthdays are in the current month celebrate their birthdays at the annual meeting
Operation steps: Turn off the music and lights at the venue for 5 seconds → Birthday music and light chasing are on → the birthday cake enters → the venue lights are on → the host comes on stage to announce the list of employees who have birthdays that month → employees who have birthdays that month come on stage → the venue lights are off and birthday music is on everyone in the venue sings happy birthday and employees make wishes and blow out candles →The HR manager issues a birthday allowance or a cake delivery voucher→End of the employee birthday part. Function: Promote the company's corporate culture and welfare work in a timely and innovative manner, and express gratitude to the company and employees.
4. 20xx work launching ceremony
Content description: The company’s senior leaders came to the stage, and the chairman launched the ball of happiness and hope in 20xx
Operation steps: Host Announcing the start of the work launch ceremony in 20xx→The chairman and the company's senior leaders came on stage→The music sounded and the ball of happiness and hope entered the field→The host guided everyone to stand up and read the company's business development goals→The audience counted down to 5 and the stage lights were turned off Dimmed, the chairman launched the ball of happiness and hope → the work in 20xx was officially launched, reaching the enthusiastic climax of the annual meeting.
3. Specific implementation time of the 20xx annual meeting activities
1. Planning team: starting from January 11, 20xx - 2 days before the official start of the annual meeting;
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2. Venue responsible group: The planning plan will be implemented from the date of finalization, and will be completed 3 days before the official start time of the annual meeting;
3. Art working group: annual meeting short film, venue music, and programs The music, venue background, stage layout, and props must be confirmed and completed 3 days before the official start time of the annual meeting;
4. Security review working group:
1) Before January 24, 20xx Determine the list and commendation names of commended employees, and the Human Resources Department will complete the list of commended employees and PPT content 3 days before the official start of the annual meeting;
2) Prizes and bonuses for commended employees will be distributed at the official start time of the annual meeting Completed in the first 3 days.