Normative archival administrative documents refer to universally binding rules, decisions, orders, notices and other normative documents formulated by administrative organs for public management activities. These documents are mandatory for other units and individuals, and corresponding files need to be compiled, preserved, utilized and managed. The formulation and interpretation of normative archival administrative documents should also be based on archival laws, regulations, rules and standards. Accordingly, archival normative documents refer to laws, administrative regulations, rules and normative documents related to archival work. Such documents are not only normative, but also instructive, such as Archives Law of People's Republic of China (PRC), Technical Specification for Archives Digitization, and Measures for Archives Management at All Levels. The formulation and implementation of archival normative documents is of great significance for standardizing archival work and optimizing archival management. It should be noted that the storage period and management methods of normative archives administrative documents and archival normative documents are different. After the administrative organ stops the specific administrative activities, the normative archives administrative documents shall be handed over to the archives management institutions for comprehensive management according to law. On the other hand, the legal documents of archives are divided into different storage periods and management levels according to their nature and storage value.
What are the differences between normative archives administrative documents and archival normative documents? Normative archival administrative documents are usually related to specific administrative activities and have coercive power, such as the Archives Management Regulations. Archives normative documents are usually issued in the form of legislation, which is both normative and instructive, such as the Archives Law of People's Republic of China (PRC). In addition, the normative archives administrative documents need to compile, save, use and manage the corresponding archives, while the archival normative documents rarely involve the specific operational details of the archives in the implementation process.
Normative archival administrative documents and archival normative documents have their own characteristics, both of which play the role of optimizing archival work and promoting social management. In actual operation and management, it is necessary to design the system according to the requirements of relevant laws, regulations and standards to ensure the standardization, scientificity and effectiveness of file management.
Legal basis:
Normative documents of the twenty-fifth administrative organ of the Archives Law of People's Republic of China (PRC), including rules, decisions, orders and notices, shall be formulated, submitted and approved according to law, and shall be made public before it takes effect. Materials related to the preparation, storage, utilization and management of these normative documents shall be classified into archives.