First, improve economic efficiency.
In the past, extensive mode has been adopted, that is, increasing office staff and office expenses is the only means to solve this problem, which leads to a sharp increase in management costs. Digital file management turns the traditional paper file information object into a machine-readable file, which not only saves the storage cost and occupied space, but also is very convenient and quick to consult, and avoids the waste of paper and personnel caused by repeated printing of materials.
Second, improve office efficiency.
Digital file management enables data to be filed in time and provided for use as soon as possible. Taking the organization department as an example, the appointment and promotion of cadres need detailed and accurate file information. The digital management of archives can provide detailed and real-time data information and provide services for leaders' decision-making. At the same time, digital file management makes information inquiry very simple, which really enables office workers to know the world events without leaving home. Because the flow of information transcends time and space, digital archives have actually become "files without walls", and archives have basically changed from the storage of file entities to the information control center that provides convenient use.
Third, strengthen the protection of original files.
After converting paper files into digital electronic files, the use of files is safer. Especially for archival materials with a long history, it is undoubtedly better to protect them after digital processing. In addition, some files are protected from tampering after digital processing.