The Interim Provisions on the Management of Personnel Files of Floating Personnel jointly issued by the Central Organization Department and the Ministry of Personnel and the Interim Measures for the Management of Personnel Files of Floating Personnel in Beijing jointly issued by the Organization Department of Beijing Municipal Committee and the Beijing Municipal Personnel Bureau have clear provisions on this.
The management of personnel files of floating personnel is different from the custody of articles. Its essence is the management of personnel relations and the indirect management of personnel. Management institutions must undertake various obligations closely related to the vital interests of archivists, such as identification, archival wage records, political examination abroad, professional title evaluation, contract verification, social security, etc. , and is responsible for the collection, sorting, identification and storage of archival materials. Without the authorization of the Organization Department of the Party Committee and the personnel department of the government, these functions have no legal and administrative effect.
A considerable part of cadres' personnel files belong to state secrets, and the management of floating personnel files is restricted by the archives law and the secrecy law, which determines that not any organization can manage them.
The principle of managing personnel files is centralized, unified and centralized management. There are special requirements for the material and personnel conditions of management institutions, and not any institution can meet the specified requirements.
Personnel file management must comprehensively and timely understand the history and current cadre and personnel policies, which can not be done by other institutions except those affiliated to the government personnel department.