The red head of documents is generally in Old Song Dynasty (Chinese Song Dynasty is also acceptable)
Interpretation of "Format of Official Documents of National Administrative Agencies"
This standard stipulates the general use of official documents of national administrative agencies Paper requirements, printing requirements, order of elements in official documents and marking rules.
This standard applies to official documents issued by administrative agencies at all levels of the country. Official documents from other agencies may be implemented with reference.
The format of official documents printed in minority languages ??may refer to this standard and be implemented in accordance with relevant regulations.
This chapter stipulates the content scope, application scope and specific scope of the standard.
(1) Content Scope
The content scope only covers the paper requirements, printing requirements, and the order of the various elements of the official documents in the format of national administrative agency official documents (hereinafter referred to as "official documents") and identification rules are not the entire scope of official document formats. The complete requirements for the format of official documents should be studied by combining the requirements for the format of official documents in the "Measures for Handling Official Documents of National Administrative Agencies" with this standard.
(2) Scope of application
This standard applies to official documents of national administrative agencies at all levels, and official documents of other agencies, enterprises and institutions can be implemented by reference. The so-called reference execution means that it can be combined with your own actual execution.
(3) Specific scope
The "Measures" stipulate that official documents in ethnic minority autonomous regions can use ethnic minority languages ??at the same time. Since the fonts, font styles and writing habits of ethnic minority characters are different from those of Chinese characters, the implementation of this standard may be separately specified in some places with reference to this standard.
2 Reference standards
GB/T148-1997 Format size of printing, writing and drawing paper
National standard GB/T148-1997 cited in this standard "Format Sizes of Printing, Writing and Drawing Papers" mainly stipulates the format sizes of printing, writing and drawing papers. Among general official documents, printing paper and writing paper are mainly used. Since this standard is adopted based on the international standard ISO218, the paper format size is completely consistent with the international standard. Among the A series paper types, the paper type of official document paper is A4 type, that is, the format size is 210mm × 297mm, and the error of each trimming edge is specified to be ±3mm. Therefore, the paper format for official documents specified in GB/T9704-1999 "Format of Official Documents of National Administrative Agencies" is based on GB/T148-1997 "Format of Paper for Printing, Writing and Drawing".
3Definitions
This standard adopts the following definitions.
3. 1 word Word
Identifies the length unit of the horizontal distance in the official document. One character refers to the space occupied by one Chinese character.
3. Line 2
Identifies the length unit of the vertical distance in the official document. This standard uses the distance between the height of size 3 fonts plus 7/8 times the height of size 3 fonts as a reference line; the title of an official document uses the distance between the height of size 2 fonts plus 7/8 times the height of size 2 fonts as a reference line.
In this standard, in order to determine the position of various elements in the official document, it is necessary to provide unified regulations on the vertical and horizontal positioning of the official document. For this reason, the horizontal description form of official documents is "word", and the vertical description form is "line". In these two definitions, "zi" refers to the horizontal distance of Chinese characters. The concept of a "line" (except for the title No. 2) refers to the height of the No. 3 font plus 7/8 times its distance. Therefore, a line referred to in the standard is a fixed unit of quantity. From these two definitions, any element in the official document can be accurately positioned horizontally and vertically.
4 Main technical indicators of official document paper
Official document paper generally uses offset printing paper or copy paper with a paper basis of 60g/m to 80g/m2. The whiteness of the paper is 85% to 90%, the transverse folding resistance is ≥15 times, the opacity is ≥85%, and the pH value is 7.5-9.5.
Due to the special status of official documents, on the one hand, we must consider their serious and solemn appearance, on the other hand, we must also consider their frequent use and long-term preservation requirements as archives. Therefore, the technical indicators of the paper used for official documents must be determined. corresponding regulations.
The quality of official document paper is offset printing paper or copy paper of 60g/M2-80g/m2, which takes into account the economy and aesthetics of official document paper.
Units with relatively poor economic conditions can use offset printing paper with a paper quality of not less than 60g/m2, and general official document paper can use offset printing paper with a paper quality of 70g/m2. For some units using high-end printing equipment, offset printing paper or copy paper with a paper quality no higher than 80g/m2 can be used. This relatively flexible regulation avoids a one-size-fits-all approach, and each user can control it according to its own situation. As long as it is not lower than the lower limit or not higher than the upper limit, it is in compliance with the standard.
The paper whiteness of official document paper is analyzed and summarized based on the national standards and industry standards related to paper whiteness indicators related to A-grade writing paper and offset printing paper. If the whiteness of the paper is too low, the paper will look dark, like a newspaper, which is very undignified; if the whiteness of the paper is too high, the reflectivity will increase and it will look dazzling, especially at night. If the whiteness of the paper is too high, it will affect your vision. It's very big and very uncomfortable for a long time. [Page]
The horizontal folding resistance ≥15 times is to ensure that the paper used for official documents cannot be too brittle and must maintain a certain degree of flexibility. Because many official documents need to be circulated at many levels, if the paper used for official documents is too brittle, the paper will break after being read a few times, making the official documents unable to be preserved completely, which will directly affect the effectiveness of the official documents.
Opacity ≥85% is to ensure that official documents do not use paper that is too transparent. If the transparency of official document paper is too high, the text printed on the front and back will bleed through each other, making the text look messy and messy, resulting in low printing quality and affecting the reading and transmission of official documents. This is also an important indicator of paper used for official documents.
The pH value of 7.5-9.5 is determined based on the relevant provisions of the industry standard DA/T11-1994 "Document Paper Durability Test Method" formulated by the State Archives Administration.
This industry standard stipulates that for general durable paper with an archiving time of more than 200 years, the pH value of the paper should be 7.5-9.5. Due to the need for long-term preservation and use of official documents as archives, it is necessary to stipulate this indicator.
5 Official document paper format and layout size 5.1 Official document paper format size Official document paper adopts A4 type paper specified in GB/T148. The finished format size is: 210mm×297mm, the size is allowed For deviations, see GB/T148.
5.2 The margins and margins of official documents are adequate
The top edge (upper white edge) of official document paper is: 37mm±lmm
Official document paper The binding edge (left white margin) is: 28mm±1mm
The core size is: 156mm×225mm (excluding page numbers)
This standard has changed the long-term use of official paper in our country. The 16-karat format is still used, but the format size of official document paper is changed to the international standard paper size A4. It should be said that this provision was made on the basis of a large number of investigations and research and analysis of the impact that changing the paper format of official documents will have on my country's corresponding industrial system.
This major change is mainly based on the following three considerations:
(1) The adoption of international standards has become a common trend in official document paper internationally
The International Organization for Standardization (ISO) formulated the specification standard for writing paper (writing paper is daily office paper) as early as 1975, namely ISO262:1975. The main content is that the specification of writing paper is A4 type. (2l0mm×297mm). This type of paper takes full consideration of ergonomics, so it can accommodate more information and is of moderate size, making users feel more comfortable. Currently commonly used copiers, printers, computers, fax machines, etc. basically use the A4 standard as the basic paper size.
Since A4 paper is an international standard paper type, it is widely used by various countries and international organizations. Most of their official documents use A4 paper. International conferences all use A4 paper as conference document paper. In the process of revising the standard, the revision working group specifically conducted a survey on the paper usage of official documents of many countries and international organizations. Among the official document examples collected, A4 paper was all used as official document paper.
(2) Our country has basically met the conditions to adopt the international standard A4 type official document paper
In 1987 and 1988, our country formulated our national standard GB which is equivalent to ISO6716 and ISO216 respectively. /T788 and GB/T148. However, taking into account the actual situation in our country, among these two standards, our country's own standard 16-opening type is also stipulated. With the popularity of the international standard A4 type, countries generally use A4 type paper as official document paper and writing paper. At the same time, various office automation equipment have the function of processing A4 type paper, making A4 type paper used as writing paper, books and magazines in our country. Using paper has become a general trend. To this end, GB/T148 and GB/T788 have been revised to clearly stipulate the international standard A series as writing paper and book and magazine format sizes. This also means that my country’s official document paper adopts the international standard A4 type, making my country’s official document paper in line with international standards. The foundation has been laid for integration.
(3) Analysis of the necessity and basic conditions for eliminating 16-format paper
For a long time, our country has been using 16-format paper for official documents. This paper type standard is actually the standard used in early Japan. This type of paper is no longer used in Japan today.
Official documents printed on this type of paper carry a small amount of effective information, which is not conducive to official exchanges with governments or international organizations. Another disadvantage of 16-size paper as official document paper is that it does not have unified specifications, and some use B5-size paper and L6-size paper mixedly. The different paper formats result in the front and back pages of some government documents being of different sizes, affecting the quality of official documents and making them unserious. The international standard A4 type specifications are relatively strict. No matter where you buy A4 type paper, the error will not exceed 1mm, which can ensure the uniform paper size of the document paper. Therefore, it is necessary to eliminate the L6-type official document paper and adopt the international standard A4 type as official document paper. [Page]
Changing the official document paper from the l6 format to the international standard A4 type is a revolutionary change in the official document paper in our country. Judging from what we know so far, my country's printing equipment manufacturing companies are fully capable of producing A-series printing equipment that meets international standards, and will gradually phase out old production equipment. Moreover, most of the copiers, printers, and light printing machines currently in use use A4 as the basic paper size. The printing equipment of many government departments has also been gradually updated to print A4 official documents.
At present, the time is basically ripe to eliminate 16-size paper and use A4-size paper as official document paper. Therefore, the national standards "Measures for Handling Official Documents of National Administrative Agencies" and "Format of Official Documents of National Administrative Agencies" clearly stipulate that the paper specifications for official documents generally adopt the international standard A4 type.
6 Color of graphics and text in official documents
Unless otherwise specified, the color of graphics and text in official documents is black.
Under normal circumstances, official documents are black except for the logo of the issuing agency, the reverse line on the eyebrow and the seal of the issuing agency, which are red. In order to avoid duplication of descriptions in subsequent chapters of this standard, general provisions are made here.
7 Typesetting specifications and printing and binding requirements
7.1 Typesetting specifications
Use size 3 imitation Song font for the main text. If there are subtitles in the text, use size 3 in small size. Marked in Song font or boldface, there are generally 22 lines on each side and 28 characters on each line.
7.2 Plate-making requirements
The layout should be clean without gray background, the writing should be clear without breaks, the size should be standard, the center of the plate should not be skewed, and the error should not exceed lmm.
7.3 Printing requirements
Double-sided printing; page numbers should be aligned, and the error on both sides should not exceed 2mm. The black ink should reach BL100% of the chromatographic mark, and the red ink should reach Y80% and M80% of the chromatographic mark. The printed ink is solid and even; the text is not flowery, white, or broken.
7.4 Binding requirements
Official documents should be bound on the left side without pages falling off. The cover and book block of the official document should not fall off, and the back should be flat and not empty. The error between the two pages should not exceed 4mm. The setting for saddle stitching or flat stitching is to use two nails to saw the outer stitching holes 1/4 apart from the top and bottom of the book block, with an allowable error of ±4mm. The distance between the flat staple saw and the spine of the book is 3mm to 5mm; there are no broken nails, missing nails, or heavy nails, and the nail feet are flat and firm; the back of the book cannot be stapled with loose pages. The size error of the cut product is ±lmm, the four corners are at 90 degrees, and there are no stubble or defects.
For a long time, our official documents lacked a more systematic printing and binding standard.
Therefore, when some official documents are printed and bound, they do not know or are unclear about the unified requirements, resulting in irregular printing and binding of official documents, poor quality, and unseriousness. Therefore, when revising the standards, the requirements for the printing and binding of official documents are stipulated. The main purpose is to enable comrades engaged in the printing and binding of official documents to clearly understand how to print and bind official documents in line with national industry standards.
(1) The typesetting specifications given in the standard are to ensure the unification of the number of lines and words in official documents. This provision is a necessary measure to solve the above-mentioned frequently occurring problems. In the normal case where one side is full of the main text of the official document, this provision should be followed. However, if there is a possibility of a blank page on the next side, you need to adjust the number of words and lines on a certain side to ensure that the next side contains the main text of the document. This situation is a special case. Therefore, the general situations specified in the standard are relatively special situations.
(2) The plate making requirements are given in the standard to ensure that departments that use plate making to print official documents can have operable regulations in the plate making process to ensure the quality of official document printing and reduce the number of unqualified official documents. Appear.
(3) The printing requirements are given in the standard to ensure the quality control of official documents during the printing process. There are many indicators regarding the quality standards of printed products. In this standard, only the most basic and common printing technology indicators are given; these indicators are easy to achieve as long as they are taken seriously.
It is worth mentioning that in order to make the official documents basically consistent in the chromatogram of ink in the future, the chromatographic indicators of black ink and red ink are given in the standard. As long as the official document is printed according to the ink chromatogram given in the standard, it will be fine. Basically ensure that the color of official documents is relatively consistent.
(4) The binding requirements are given in the standard to ensure the quality control of official documents during the binding process. Due to the special role of official documents and to ensure the long-term preservation of official documents, it is necessary to make unified regulations on the binding of official documents. During our investigation, we found that some official documents were not bound in a standardized manner. It is common for loose pages to be clearly bound. Broken nails often occur. The nail positions of the nail saw are also very irregular, which leads to the phenomenon of page falling off of official documents, which directly affects Integrity of official documents. This standard stipulates the binding requirements for official documents, which means to strictly control the final process of forming official documents to ensure the quality of official documents. [Page]
8 Rules for the identification of various elements in official documents
This standard divides the elements that make up official documents into three parts: header, main body, and imprint. All elements placed above the red back line (width the same as the center of the page, i.e. 156mm) on the homepage of the official document are collectively called the eyebrow; all elements placed below the red back line (exclusive) and between the subject words (exclusive) are collectively called the main body; All elements below the subject heading are collectively referred to as imprints.
This standard divides the elements of official documents into three parts: header, main body, and imprint. It is determined based on the suggestions of comrades with many years of practical experience in official document processing. Among them, the two concepts of "eyebrow" and "print" have been used in the official document printing industry for many years, and "subject" is a new concept proposed in this standard. The reason for this division is for convenience of description. More importantly, these three parts each have their own characteristics, are relatively independent, and have clear boundaries. The characteristic of the eyebrow head is that its position is relatively fixed. Once you have mastered the provisions of this standard on the position of each element of the eyebrow head, you can design the "red head" part of the document (the specific design method will be introduced later).
The characteristic of the subject is that its position changes frequently, depending on the length of the document. Since the substantive content of the official document is in this part, it makes sense to call it the "main body".
The characteristic of the edition is that the location depends on the composition of the main body of the official document. Since official documents must be printed on both sides according to the provisions of this standard, there is a question of which side the imprint is located on; if the official document has attachments, there is also a question of whether the imprint should be placed after the main text or after the attachment. It is therefore necessary to describe the edition as a separate part.
Using a vivid metaphor, the eyebrows can be called the "head" of the official document, the main body is called the "body" of the official document, and the version is called the "feet" of the official document. Dividing the various elements of the official document into three parts: "head", "body" and "feet" not only makes it easier to grasp their connections as a whole, but also makes it easier to "dissect" them and grasp their differences. This is a new perspective proposed by this standard on the structural division of official documents, and it is also the biggest structural feature of this standard.
8.1 Header
8.1.1 Document copy serial number
Official document copy serial number refers to each copy when printing several copies of the same document The serial number of the document. If you need to mark the serial number of copies of the official document, use Arabic numerals to mark the top left corner of the page on the l line.
Not all official documents require serial numbers. The "Measures" stipulate that official documents with a confidentiality level must be numbered. If the issuing authority deems it necessary, it may also assign serial numbers to official documents without a confidentiality level. For example, all documents of the State Council are assigned serial numbers.
The purpose of compiling copy serial numbers is to accurately grasp the number of copies printed and the distribution scope and objects of official documents. When a document needs to be taken back for storage or destroyed, you can check the copy serial number to see if there is any omission or loss. The issuing authority can know the whereabouts of each official document based on the copy serial number. Therefore, both the issuing agency and the receiving agency must register the serial number when issuing a document.
This standard stipulates that Arabic numerals should be used for the serial number of copies, but does not specify the number of numbers.
Generally speaking, the number of numbers should be determined based on the number of copies of the official document, but it should be at least no less than two digits, that is, "1" should be numbered as "01". If "l" is numbered alone, it will People don't know its meaning and think it was printed by mistake. For the copy serial numbers, some are manually stamped on the document using a number printing machine, and some printing equipment has a printing function that can be printed at the same time as the document. This standard does not make unified provisions for this, and the official document printer can control it by himself. This standard stipulates that the location of the copy serial number is on the first line of the top left corner of the format.
8.1.2 Secret level and confidentiality period
If you need to mark the secret level, use No. 3 boldface type, and mark it in the top right corner of the page on line 1, between the two words. There should be a space of "l"; if it is necessary to mark both the confidentiality level and the confidentiality period, use size 3 bold font, and the top grid should be marked on the l line in the upper right corner of the center of the page. The secret level and confidentiality period should be separated by "★".
Secret level is a symbol that indicates the degree of confidentiality of official documents. According to the provisions of the "Measures", official documents involving state secrets shall be marked as "top secret", "confidential" and "secret" in accordance with the provisions of the specific scope of state secrets and their classification levels. "Top secrets" are the most important state secrets, the leakage of which will cause particularly serious damage to the country's security and interests; "secrets" are important state secrets, the leakage of which will cause serious damage to the country's security and interests; "secrets" are The leakage of general state secrets will damage the country's security and interests. In official documents of state administrative agencies, the confidentiality level of the official document should be marked in the official document in accordance with the above requirements. [Page]
The confidentiality period is a description of the time limit for the confidentiality level of official documents. If the issuing unit of the official document can know the confidentiality period, it can mark the confidentiality period after the confidentiality level in accordance with the requirements of the State Secrets Bureau, and separate the confidentiality level and the confidentiality period with "★". For example: Top secret
3 months, which means that the document belongs to the top secret level, and the confidentiality period is 3 months, and it can be declassified after the expiration date. It should be noted here that if the confidentiality period is not marked, there should be no "l" space between the two words of the secret level. If the confidentiality period needs to be marked, there should be no "l" space between the two words of the secret level so that the field is not Too long.
8.1.3 Urgency
If you need to indicate the degree of urgency, use size 3 boldface, with the top box marked on the first line in the upper right corner of the page, and a space of 1 between the two words. words; if it is necessary to mark both the confidentiality level and the urgency level, the top box mark for the secret level should be on the 1st line in the upper right corner of the page, and the top box mark for the urgency level should be on the 2nd line in the upper right corner of the page.
The degree of urgency is the time limit for the delivery of official documents. According to the provisions of the "Measures", urgent official documents should be marked as "extremely urgent" and "urgent" respectively. The specific time requirements for "extremely urgent" and "urgent items" are determined by the local administrative agencies. The standard only stipulates that the location of the emergency sign is located in the top right corner of the page, in the first row.
If the confidentiality level and urgency need to be marked at the same time, mark the top right corner of the page in two lines with the confidentiality level
at the top and the urgency at the bottom. <
br> 8.1.4 The logo of the issuing agency
is composed of the full name or standardized abbreviation of the issuing agency followed by "document"; for some specific
Official documents may only be marked with the full name or standardized abbreviation of the issuing agency.
The distance from the edge to the upper edge of the center of the page is 25mm.
For submitted official documents, the distance from the upper edge of the issuing authority’s logo to the upper edge of the center of the page is 80mm. If you need to mark the serial number of copies of the official document, the confidentiality level and confidentiality period, and the degree of urgency, you can mark it in two lines above the logo of the issuing authority (see Figure 3).
It is recommended that the logo of the issuing authority should use small-sized Song fonts and be marked in red. The font size is determined by the issuing authority based on the principle of eye-catching and beautiful appearance, but should generally be less than 22mm × 15mm (height × width).
When jointly publishing the document, the name of the sponsoring agency should be placed first, and the word "document" should be placed to the right of the name of the issuing agency, arranged top to bottom in the middle; if there are too many jointly publishing agencies, the main text must be displayed on the first page of the official document.
The logo of the issuing agency is what people usually call the "red head". It consists of the full name or standardized abbreviation of the issuing agency and the word "document". The full name of the issuing agency shall be the name approved in the document approving the establishment of the agency. The standardized abbreviation shall be specified by the superior agency of the agency.
There are some specific official documents that do not add the word "document" after the name of the issuing agency. For example, the State Council has a red head form of "State Council Appointment and Removal Notice". This standard leaves room for such "red head". It is stipulated that the word "document" must always be added, but only for specific official documents. Generally speaking, the word "document" should be added to important official documents of administrative agencies, especially official documents reported.
For the font of the issuing authority’s logo, this standard recommends the use of Xiaobiao Song font because Xiaobiao Song font looks solemn. Other fonts such as regular script, official script, Wei stele, etc. all contain some elements of calligraphy art. It should be said that Not suitable for marking official documents of state administrative agencies with law enforcement functions.
For the font size marked by the issuing authority, this standard uses 22mm×15mm as the upper limit. The current font size of “State Council Documents” is 22mm×15mm. This standard takes this as the upper limit, which requires that in addition to "State Council Documents", the font size of the logos of other administrative agencies at all levels should be smaller than "State Council Documents" to show the status of the State Council as the highest national administrative agency. The specific font sizes can be determined by each administrative agency. The number of characters in the name of the organization depends on the number of characters.
This standard proposes two types of locations for the issuing authority’s logo. The first type is used for parallel or downstream text. The distance from the upper edge of the issuing authority's logo to the upper edge of the center of the page is 25mm, which means that 25mm (about 2 lines) are left for marking the above-mentioned copy serial number, confidentiality level and urgency. It should be noted that even if the above three elements do not need to be marked, this blank space must be left. That is to say, when designing the red head of the document, the position of the issuing authority should leave a space of 37mm + 25mm = 62mm from the top edge of the page. distance.
The second type is limited to upper text. For all reported official documents, the upper edge of the issuing agency logo to
the upper edge of the center of the page is 80mm, that is, a blank space of 80mm - 25mm = 55mm must be left. It is used for approval documents of superior agencies. That is to say, the distance between the upper margin of the document and the upper edge of the document is 37mm + 25mm + 55mm = 117mm. [Page]
When designing the "red head" of documents, each administrative agency should have both forms, that is,
Parallel text or descending text. The distance between the issuing agency logo and the top margin of the document is 62mm. , the distance between the upper text issuing authority logo and the upper edge of the page is 117mm.
Concerning joint writing, this standard stipulates that the word "document" is placed in the middle of the upper and lower right side of the name of the issuing agency.
This standard also specifically puts forward the clear requirement that "the main text must be displayed on the first page of the document". If there are too many agencies that jointly publish documents (we once found 14 joint publications), the main text may be squeezed out of the homepage. If the official document does not have the main text on the homepage, it will make people look at the homepage. I still don’t know what the content of the file is, which is extremely unserious and can even be said to be very funny. Therefore, the main text must be displayed on the first page of the official document. If there are too many issuing agencies, it will only crowd the issuing agency, but not the main text. You can reduce the font size of the issuing agency and reduce the line spacing until the main text can be displayed on the first page of the official document (you must also consider leaving the issuing text number and the main sending agency. , title and at least one line of text).
8,1.5 Issuance number
Issuance number consists of the code of the issuing authority, year and serial number.
Issuing authority logo
There are 2 lines below, and the number 3 imitation Song font is arranged in the center; the year and serial number are marked with Arabic numerals; the year should be marked with the full name and enclosed in hexagonal brackets "[]"; the serial number should not be Edit the dummy digits (i.e. 1 is not coded as O01), and do not add the word "th".
Print a red reverse line the same width as the center of the plate 4mm below the text mark.
The issuance number consists of the issuing agency code, year and document serial number. The agency code is generally composed of two levels. The first level is the code for the issuing agency, and the second level is the code for the department responsible for the document. For example, the agency codes of the Ministry of Railways documents include "tieban", "tiecai", etc., "tie" represents the Ministry of Railways, and "office" and "cai" represent the office department and financial department of the Ministry of Railways that sponsors this Ministry of Railways document. . It is very important to understand the agency code, especially if you know who is the sponsoring department of the document, you can more accurately distribute, query, save and archive the document. Some agency codes also include other levels. For example, the agency codes for documents issued by the State Council include "Guofa" and "Guohan". "Guo" represents the State Council, while "Fa" and "Han" represent "State Council documents". and "Letter from the State Council". Some documents have as many as seven, eight, or more than a dozen characters. Each may have its own level, but it is better to simplify it as much as possible.
The full name of the year should be used and should not be simplified. For example, "87", "93", etc. are incorrect identifiers. The year should be enclosed in hexagonal brackets "〔〕". Note that hexagonal brackets are not square brackets for mathematical formulas, because when quoting official documents, the text number after the title must be enclosed in parentheses "()". If the year is enclosed in square brackets, it violates the fact that low-level symbols must not include high-level symbols. The principle of symbols. Therefore, it is called "hexagonal brackets" because it is different from square brackets in mathematics. In addition, the shapes of the two are also slightly different. Some documents use parentheses to enclose the year. In the future, hexagonal brackets will also be used in accordance with the provisions of this standard.
The serial number is the serial number of the document. Generally, they are compiled according to the format of the document, that is, which department sponsors it. As long as they are issued in the same format, they must be numbered in sequence. Some agencies assign serial numbers according to the sponsoring department or the content of the document, which is a relatively cumbersome method. This standard stipulates that no dummy characters should be included in the serial number, and no dummy characters such as "number" (some units add "character") should be added. The main reason is to pay attention to practicality and minimize the number of words in official documents. < /p>
The distance between the document agency logo and the red reverse line is 3 lines. The issuance number should be marked on the 3rd line, and should not be close to the red reverse line. Leave a distance of about 4mm (actually, as long as it is not pasted The red reverse line is sufficient). The text size should be centered.
8, 1.6 Issuer
The submitted official document must be marked with the name of the issuer, arranged in parallel to the right of the document number. The number of the issued document is one word in the left space, and the name of the issuer is one word in the right space; the issuer is in No. 3 imitation Song font, followed by a full-width colon, and the name of the issuer is in No. 3 italic script after the colon.
If there are multiple issuers, the name of the sponsor's issuer is placed on line 1, and the names of other issuers are listed in the order of the issuing agency starting from line 2 below the name of the sponsor's issuer. Move the red reverse line downward so that the issuance number and the name of the last issuer are on the same line and the distance between the red reverse line and the last issuer's name is 4mm. [Page]
The issuer identification only appears in the submitted official documents. The main purpose of identifying the name of the issuer in reported official documents is to help leaders of higher-level units understand who is responsible for reported matters in lower-level units. Therefore, the official documents reported need to be marked with the issuer. This standard stipulates that it should be arranged parallel to the right side of the issuance number, that is, it should be on the same line as the issuance number. However, at this time, the issuance number should not be centered, but should be placed with one word on the left and the issuer with one word on the right. In this way The arrangement is symmetrical and beautiful. Also note that the three characters "Issuing person (countersigning person)" should be in imitation Song font, and the name of the signer (countersigning person) should be in italics. This provision is to make the name of the issuer (countersigner) prominent and eye-catching.
If there are multiple issuers, or some documents need to be marked with countersigners according to regulations, the marking method at this time is that the issue number should always be placed on the last line above the red line, and the document sponsor The issuer of the unit should always be placed at the top; other issuers or countersigners are arranged in the order of the issuing authority's logo below the issuer of the sponsoring unit. The last issuer or countersigner should be arranged in parallel on the same line as the issuing document number. ; If the 3 lines cannot be placed, move the red reverse line down, but the arrangement order and principle remain unchanged. The number of the document and the signer are left blank with 1 word on the left. The requirement for the name to be left with an "L" in the right space remains unchanged.
8, 2 main body
8.2.1 Official document title
Leave 2 lines blank under the red backline, use No. 2 small subscript Song Ti, which can be divided into one line Or multiple lines should be arranged in the center; when returning to a line, the meaning of the words should be complete, the arrangement should be symmetrical, and the spacing should be appropriate.
This standard stipulates that the title of the official document shall be marked with two empty lines under the red back line and arranged in the center. It should be said that in the current situation where electronic devices are commonly used to print official documents, it is not difficult to arrange them in the center. Just press the "center" button. But to make the arrangement symmetrical and beautiful without breaking the complete words when returning to the line, you need to use some brains. In special circumstances, appropriate modifications may be made without violating the principles stipulated in the standard. For example, this standard stipulates that the main text must be displayed on the first page of official documents. This is a principle and cannot be violated under any circumstances. As long as this principle is not violated, appropriate modifications can be made when necessary. As mentioned above, if there are many issuing agencies and many issuers and countersigners, as mentioned in this section, the title is long, and there are many main sending agencies as mentioned below. Workarounds. However, basic regulations must be followed in the modification. For example, if there are many issuing agencies, but the sponsoring agency is listed first, it is a basic regulation. There are many issuers or countersigners, but the last issuer or countersigner must be on the same line as the issuing document number. The basic rule is that no matter how long the title is, it should be arranged beautifully and the lines should not break up the meaning of the words. In this way, when implementing this standard, there will be no mechanical implementation regardless of the actual document, because after all, the format serves the content of the official document and the processing of the official document.
8.2.2 Main sending agency
Leave one line blank under the title, mark the top box on the left with 3 imitation Song fonts, and keep the top box when returning; the name of the last main sending agency Followed by a full-width colon. If there are too many names of the main sending agency and the main text cannot be displayed on the home page of the official document, the name of the main sending agency should be moved below the subject heading in the edition and above the carbon copy. The marking method is the same as that of the carbon copy.
This standard stipulates that the main sending mechanism shall leave a blank line with the top box mark under the title, and the top box will remain when returning to the line. This standard also talks about workarounds when there are too many primary agencies and the main text cannot be displayed on the homepage
Reference: Interpretation of "Format of Official Documents of National Administrative Agencies"