Practical writing is a practical style that is formed in long-term social practice activities by human beings. It is a practical style often used when dealing with public and private affairs. It is an important tool to ensure the normal operation of people's daily life and work, and is a must in interpersonal communication. An indispensable and important style of writing. The following is a sample essay on the approval format that I compiled for your reference. I hope it can help friends in need. Reply Format Part 1
Reply Format
Reply is an official document used to reply to requests for instructions from lower-level agencies. The preparation and application of approvals are generally conditioned on "requests" from subordinates, that is, if subordinates request instructions, superiors will receive approvals. It can be seen that the scope of application of the approval is very clear. It can only be used to respond to requests for instructions from lower-level agencies and cannot be used for agencies that are not affiliated with it.
Replies mainly have the following characteristics:
Authoritative.
The approval comes from the leadership agency and is a concrete manifestation of the leadership’s will and authority. Therefore, once the request for instructions is approved, it will have direct administrative binding force on the lower-level agencies responsible for the requested instructions, and the lower-level agencies must implement the approval opinions.
Targeted.
The reply must be written specifically for the requesting authority and must be issued for the matters requested. The higher-level agency will reply to any matter requested by the lower-level agency for instructions, and it shall not involve content other than the matters requested for instructions. Therefore, the approval is highly targeted.
Clarity.
Whether the superior authority agrees or disagrees with the Fujian question it has approved, it must have a clear attitude and sufficient reasons, and must not be specious or ambiguous. —Types of approvals
Depending on the nature of the content, approvals can be divided into the following two types:
◇Indicative approvals
This kind of approval is for subordinates It is issued when the agency requests instructions, and its contents are mostly responses to issues involving principles and policies. For example, the "Reply of the State Council on Issues Related to the Liberalization of Grain Prices in Tianjin".
◇Approval reply
This kind of reply is mainly for the official matters requested by the lower-level agencies, and is a decisive reply after review. For example, "xx Municipal Machinery Industry Administration Bureau's Reply on the Merger of xx Heavy-Duty Vehicle Manufacturing Factory and xx Engineering Machinery Forging Factory>".
Writing mode of approval
The structure of approval is similar to that of general official documents. It also consists of title, issuing number, main sending authority, body, signature and other parts.
◇Title
The title of the reply can be composed in various forms.
The first type consists of the issuing authority, the matter of approval, the object of writing and the type of writing. For example, the "Reply of the State Council to the People's Government of Anhui Province regarding the establishment of Chuzhou City and Chaohu City in Anhui Province."
The second type consists of the issuing agency, the subject matter and the type of text. For example, the "Reply of the First Commercial Bureau of XX City on the Expansion Design of the Hongkou Road Warehouse".
The third type is composed of subject matter and genre. Such as the "Reply on the Establishment of the People's Government of Mount Wutai Scenic Area".
The fourth type is composed of the issuing authority plus the original title and text type. Such as the "Request for Instructions from the xx Municipal People's Government on Accepting Preparations for the Acceptance of the City's Agricultural Comprehensive Development Project by the State Development Office".
◇Issuance number
The issuance number of the approval is slightly different from the issuance number of general official documents. That is, for the approval of a high-level leadership agency, in addition to requiring that the agency code, year, and serial number be complete, the document number must also include the Chinese abbreviation "approval" before the year. For example, the approval of the Ministry of Civil Affairs often uses the word "Civil Affairs Bureau" in the document number. Batch [209 x]x number”. The document number issued by the State Council is generally "Guohan [1 99 x] x". The approval document numbers of other leading agencies are the same as those of general official documents
◇The main sending agency
The main sending agency for the approval is the lower-level agency that originally submitted the request for instructions. Because the reply is highly targeted, the main sending agency for the reply can generally only write one. If the content of the reply also has guiding significance for other lower-level agencies, it can be processed by copying it.
◇Text
The main text of the reply generally consists of three parts: introduction, main body and conclusion.
Quotation, that is, the quotation from the communication at the beginning, which serves as the reason for the reply.
When quoting a communication, the date, title, issue number, or key points of the communication must be stated to explain the basis for the reply. For example, "The request for instructions on XXXXX (No. x Zheng [209x] x) was received on x, month, Then use transitional words such as "The reply is as follows" or "The reply to question xx is as follows" to transfer to the main text.
The main text is the main content of the reply, requiring clear attitudes and opinions on the matters requested. Whether you agree, disagree, or not completely agree, you must make your position clear and there is no room for ambiguity. If you agree, you don’t need to write down the reasons for your agreement, but you can give certain instructions if necessary. If you disagree, you need to explain the reasons and basis for the disagreement, and give instructions on how to handle it. If you do not completely agree, you should first state the part you agree with, and then explain the part you disagree with and the reasons why. The structure of the main body of the reply can be arranged according to the amount of content. If the content is single, the structure can be divided into sections; if the content is large, the structure can be divided into items. No matter what structure is adopted, the content of the reply should accurately respond to the requested matters, clearly state the position, and the tone should be affirmative and straightforward.
The conclusion is the end of the review text. Some end with idiomatic phrases such as "I hereby approve" or "This reply"; some use concise words to put forward hopes and requirements, giving the requesting agency a clear direction for implementing the approval opinions; some state the approval opinions. It ends naturally, which is commonly known as "bald tail". In writing practice, this "bald-tail" form is used more and more frequently because it is concise and concise without being sloppy.
◇Signing
The writing method is the same as other official documents, that is, the name of the approval agency and the date of issuance are signed at the end of the document. If the approving authority already appears in the title, only the year, month, and date must be indicated at the end of the text, and a seal must be affixed.
In addition, some approvals may also have attachments in addition to the original. If there are attachments, please indicate the name and number of copies after the end of the text and before signing.
The secret of writing a good reply
☆When writing a reply, you should pay attention to the pertinence of the writing. Approvals are highly targeted and the principle of "one request for instructions, one reply" should be adhered to, that is, whatever matter the lower-level agency requests for instructions, the higher-level agency will approve the matter. Moreover, before granting a reply, we must carefully verify the authenticity of the reasons for requesting instructions, carefully study the feasibility of the opinions put forward in the request, and then provide targeted approval opinions based on relevant guidelines, policies and actual conditions.
☆The reply must have a clear point of view and a clear attitude. Be careful not to be vague or ambiguous, lest subordinates be at a loss as to what to do.
☆Approval must be prompt and timely. Approvals should be made decisively based on the different matters requested. Express your position as soon as possible and issue it in writing in a timely manner to avoid delaying work.
xx City First and Second Industry Bureau’s Approval on the xx Road Warehouse Expansion Design
Municipal Wujiao Company:
Your company x month x, 20xx The "Request for Instructions on the Expansion Design of the XX Road Warehouse" (Shanghai Wujiao Siji [20 xx] xx) was received on the same day. After review, the approval is as follows:
1. The window lighting area in the warehouse design drawings is too large. The steel window area can be reduced by about one-third. Please correct it in the construction drawing design.
2. The design height of the ground floor warehouse floor is only 20 cm higher than the outdoor road surface, which seems not enough. It is recommended to change it to 30 cm higher than the road surface.
3. In the expansion design, the warehouse building area is 1,986 square meters, and the living building building area is 262 square meters, totaling 2,248 square meters, exceeding the approved area indicator by 248 square meters. The investment amount is x million yuan, which exceeds the approved total investment x million yuan. In order to take into account the actual situation, the adjustment is agreed.
It is hoped that the construction drawing design will be carried out within the area and amount control indicators of the "agreed adjustment", and the preparatory work for the early stage of construction will be done, so as to start construction as soon as possible.
x x City No. 1 Commercial Bureau (printed)
x month xx, 20xx
This is an approval reply, well written , can be used as a reference. Its main features are as follows:
The postures are correct and standardized. The title of this reply is composed of three elements: the issuing authority, the subject matter, and the type of text. Judging from the writing of the entire reply, it is also very standardized, including the title, document number, main sending unit, text attachments, signature, etc., and the writing position is also Very appropriate and standardized.
The approval opinions are specific and clear, and the structure of the text is complete and orderly. In the text of this reply, when quoting the communication at the beginning, there is a date, a title, and a document number. The citations are complete and accurate, and the reasons for the reply are clear and clear; and "After review, the reply is now approved as follows" as a transitional language, which leads to the following. , it seems that the inheritance is natural and the connection is close. The matters approved can also be answered item by item in response to communications from subordinates. In particular, specific answers and clear instructions were given on issues such as the steel window area, the design height of the ground floor warehouse floor, and the adjustment of the total building area. The attitude was clear, the content was clear, and the opinions were specific and organized. The text does not end with a concluding sentence such as "This is hereby approved", but uses concise words to put forward hopes and requirements, showing the concern and encouragement of the higher authorities for this project, which is more formal.
The wording is appropriate. The wording of this reply is appropriate and the word selection is solemn. In particular, some of the expressions are extremely accurate and measured. For example, the use of "" in the reply can reduce the seeming "please...correct" and "". Not enough, "suggest modifications", "agree to adjust", etc. These terms not only reflect the approving agency's respectful attitude towards the requesting unit, but also reflect the meticulous and resolute attitude of the issuing agency. It can be said that every word and sentence is carefully considered and solemn. Approval Format Part 2
Company Approval Format
The structure of the reply includes the title, main sending unit, body, end, and issuing authority.
(1) The title of the reply
The title includes three parts: the reply authority, the reply matter and the reply type. For example, the "Reply of the People's Government of xx District, xx City to the Request for Instructions to Establish the xx Group". You can also only write the approval matters and the language type, such as "Approval for the Establishment of xx Group".
(2) The main sending unit for approval
That is the unit that sent the request for instructions. Its position is below the title and above the main text. The approval is targeted, so the main sending unit is indispensable.
(3) The text of the reply is divided into three parts: beginning, content and conclusion.
The basis for the approval is generally stated at the beginning of the reply to indicate which request for instructions the reply is for. It is required to be written rigorously and clearly. For example, "The request for instructions from xx International Cultural Exchange Company on holding the 'xx Cup' Calligraphy Competition" (xx [1994] No. 14) has been received." Then, generally write something like "After study by the board of directors, the reply is now approved as follows", "After study , the reply is as follows "etc. Be careful not to simply write "Correspondence received on ×year × month × day". For many communications, it is very unclear which one they are.
The content of the request determines how the reply is written. Lower-level agencies only ask for instructions on a specific matter, and the content of the reply is simple and clear. They can express their position directly. If they agree, they should write a positive opinion. If they are not satisfied, they must provide well-founded and targeted reasons. Some approvals are of a certain universal nature, and the superior authority needs to state the attitude of the approval in more detail and fully explain the reasons. There are also some approvals in which hopes can be expressed in principle on the premise of consent. For example, "I hope to make efforts to carry forward national culture, promote exchanges between national culture and international culture, and carry forward our company's corporate cultural tradition."
The language used in the conclusion of the reply should be brief, the tone should be firm, and the attitude should be clear.
Replies to requests for instructions are generally divided into three types of opinions: completely agree, not completely agree, and completely disagree. Different opinions also lead to different writing methods.
If you fully agree, you do not need to write down the reasons for your agreement, but only express your position clearly. For example: "We have received your request for instructions No. 4 [1994] Yinshui Zi [1994], and after study by the board of directors, it is agreed that the Yinshui Lake Tourist Resort will start construction ahead of schedule (date is June 6, 1994)."
Subordinate units Requests for instructions may not be fully approved due to policy and specific circumstances. When writing such a reply that does not fully agree, state the parts you agree with first, and then explain the parts you disagree with and the reasons. For example: "We have received your request for instructions No. 12 [1994] of the Ministry of Public Relations. After research, it is agreed to purchase a '486' computer. However, due to financial constraints, we do not agree to purchase light printing equipment for the time being."
< p> If you completely disagree with the reply, you must state the reasons and basis for the disagreement. Because we have completely different understandings of subordinates' requests for instructions, we must respond to subordinates' requests for instructions clearly, affirmatively, and in a targeted manner after careful thinking and research, and we must not use ambiguous words. You can also explain the reasons and basis to subordinate units before issuing a document.(4) Idiom expressions such as "this reply" and "this reply" are often used at the end of the reply.
(5) The issuing authority and date of the approval are also parts that cannot be omitted or ignored, and must be written completely.
Sample Approval
Relevant units:
The funding application report and related materials for the Provincial High-tech Industrialization Demonstration Project that you submitted have been received. According to the "Regulations on the Development of High-tech Industries in Guizhou Province", the "Interim Measures for the Management of High-tech Industrial Development Projects in Guizhou Province" and relevant regulations, after organizing expert review and research, the reply is hereby approved as follows:
1. In principle, I agree with your application Here comes the provincial high-tech industrialization demonstration project fund application report. Please see the attached table for details of project construction scale, construction content, total investment and funding sources.
2. It is agreed that the project you submitted will be included in the 20xx special fund investment plan for the development of high-tech industries in Guizhou Province. Please follow the contents in the attached table and relevant national and provincial regulations to promptly implement the project construction conditions and start construction as soon as possible.
3. Provincial special investment is mainly used for the development and improvement of key technologies for each project, the construction of production lines and the purchase of software and hardware equipment required for the project.
4. The project should be constructed in accordance with the "three simultaneous" requirements of environmental protection, fire protection, and labor safety and health.
5. Project legal persons should strengthen project construction management, take corresponding measures, strictly implement laws and regulations such as bidding, project supervision, and contract management, and focus on the three major controls of investment, quality, and construction period to ensure smooth completion. Project construction tasks to maximize investment benefits.
6. The project management department should strictly supervise and manage the project to ensure the smooth implementation of the project, and report the project construction progress to our committee every six months in accordance with relevant requirements; ensure that the project is completed within the approved construction period. You will organize the acceptance of the projects approved this time according to relevant requirements. After the acceptance is completed, the acceptance materials will be reported to our committee for record.
Committee
20XX, x month x day