Basic professional knowledge necessary for secretarial work I. Basic knowledge
The first level knowledge of secretarial workers is the necessary knowledge and premise of secretarial workers. Secretarial workers should have extensive knowledge and solid basic knowledge. To this end, the secretary should master the following three aspects of knowledge.
1. Scientific and cultural knowledge
Basic knowledge, including Chinese, mathematics, history, geography, logic, English and so on. Pay special attention to the improvement of language and historical knowledge, and attach importance to the study of historical knowledge, so that you can grasp the inherent laws and essential things through historical phenomena.
2. Theoretical knowledge of Marxism-Leninism
Only by studying philosophy, political economy, party building and practice can we improve our theoretical accomplishment.
3. Knowledge of policies and regulations
This is necessary knowledge as a secretary, including the party's line, principles and policies, the country's constitution, laws and regulations, decrees and other related knowledge, especially the learning of the latter. Because it is the most exposed knowledge in the usual work.
Second, professional knowledge
Professional knowledge is the core or subject of the secretary's knowledge structure, and it is also different from other fields of knowledge.
1. Theoretical knowledge is the general theoretical knowledge of secretarial science and secretarial work, an important prerequisite for secretarial workers to be competent in their own jobs, and the general theory, basic theoretical knowledge and guiding ideology of secretarial work.
Classification theory includes word processing, information processing, information research and secretarial practice.
2. Business knowledge, common operation knowledge, basic skills, operation specifications and document drafting in all aspects of secretarial work.
3. Industry knowledge, the basic knowledge of the industry where the secretary works.
Third, related knowledge
The auxiliary knowledge of secretarial workers includes the following aspects.
1. New subject knowledge, social science and natural science, is an important part of related knowledge, including behavioral science, system theory, cybernetics and information theory.
2. Knowledge of management, administration, leadership science and decision-making.
3. Social communication knowledge, social relations, public relations, interpersonal relationships, etc. Let secretarial workers improve their communication skills and information communication skills in their work.
4. Psychological knowledge.
Fourth, social knowledge.
International knowledge, current international basic issues, changes and development of the world pattern, political, economic, military, ideological, scientific and technological, cultural and other knowledge. Domestic knowledge, national conditions, people's feelings, folk customs, folk customs, etc.
Secretary's professional content:
A competent secretary must have the ability to plan, handle affairs, investigate and study, organize and coordinate, communicate, express words and operate modern office equipment. Among them, the ability to express words is the most important and basic, and it is also the basis for realizing other abilities. It can be said that the ability of writing expression is the basic skill of secretaries and the ability of "housekeeping".
So, how can we effectively improve the secretary's writing ability? Specifically, we should pay attention to the following points:
First of all, we should have a correct attitude, cultivate interest and consciously learn secretarial writing well.
No matter what you do, you must have the right attitude and strong interest, so that you will be motivated, willing to do it, and try your best to do the work well. The same is true of studying secretarial writing. Writing is a complex and delicate spiritual production, a very serious and arduous creative mental work, and it is by no means an easy and easy thing.
John Naisbitt, a famous American futurist, pointed out in his book The Megatrend-Ten New Directions to Change Our Life: "There are five things in the transition from an industrial society to an information society? Most important? Some things should be remembered, one of which is that in this word-intensive society, we need to have the most basic reading and writing skills more than ever before. What does it say here? Literacy? The first is the writing ability that can cope with daily work and life, that is, the applied writing ability. "
At the same time, I should cultivate a strong interest in learning secretarial writing, change passivity into initiative, and make me want to learn. Einstein said: Love is the best teacher. I have a strong sense of responsibility and interest in writing, and my love for writing has reached the level of "ecstasy" and "obsession". "My clothes are getting wider and wider, and I will never regret it." "Every time I know something, I am happy to forget myself." I will enjoy it, be thirsty for knowledge, be thoughtful and persistent in everything, so I will definitely learn well and continue to learn.
Secondly, learn the basic knowledge of secretarial writing and learn excellent works.
Are there any rules and methods to follow in writing? Our answer is yes. The ancients said: "Writing a composition should have a key, no secrets" and "There is no fixed style, but there must be one", which is in line with dialectics.
The textbook of secretary writing we have learned is a scientific summary of the previous secretary writing experience, and a theory that reveals the general law of secretary writing and guides people to master the methods and skills of secretary writing.
To improve the writing ability of secretaries, we should also consciously read some model essays for reference. Mr. Lu Xun once said, "All the great writers who have been evaluated tell us all his works? How should I write it? . It's just that readers can't see it easily, so they can't understand it.
We should also realize that reading is reading other people's books, and writing is writing our own articles; Reference only draws nutrition from it and becomes its own thing after digestion; Instead of copying mechanically, imitating plagiarism and "painting a gourd ladle".
Finally, we should be brave in practice and insist on practicing and revising more.
Writing is a skill, and the improvement of skills depends on practice. Experience is the mother of wisdom. Based on writing more and practicing more, this is the most effective way to improve writing ability. If you read only and don't write or write less, you will be arrogant, the knowledge you have learned will be useless, and your writing level will stop.
Heaven rewards diligence, and diligence can make up for it. Only by studying hard and persevering can practice make perfect, write freely and truly learn skills. As a secretary, it is important to write more and practice more, but every time you draft, you should carefully revise it. Revising one's own articles is also an important link to improve secretarial writing ability. Change is more in line with the law of people's understanding of objective things from shallow to deep, from one-sided to comprehensive, and it is also a manifestation of a strong sense of responsibility in writing articles.
Articles change frequently, and time comes out. In fact, one more serious revision will give you one more writing experience and one more concrete gain. As a well-known secretary, we should have a high sense of responsibility, form a good habit of revising articles, listen to the opinions of leaders and comrades with an open mind, overcome the fear of criticism, and carefully scrutinize and revise every article, so as to improve our writing ability rapidly.
Computer skills that a secretary must master.
First, the production and standards of red-headed documents
1, page setup
Select File-Page Setup, and then select the margins tab, top: 3.7 cm, bottom: 3.5 cm, left: 2.8 cm, and right: 2.6 cm. Select the Layout tab, set the header and footer as different parity pages, and put a tick before this option. Select the "Document Grid" tab, and the "Font Settings" and "Chinese Font" are "Imitating Song Style"; Set the font size to No.3, click OK, and select the specified line grid and character grid; Set "each line" to "28" characters; Set to 22 lines per page. Then click "OK" to set the version center as the national standard, with 22 lines per page and 28 Chinese characters per line as the standard.
2. Insert page number
Select Insert-Page Number, with the position set to the bottom of the page (footer) and the alignment set to the outside. Then click the format button, and the number format is set to full-angle display format. Click OK, and then click OK again to finish the page number setting. Double-click the page number and add full-width short lines on both sides of the page number; And set the page number and font size to "No.4"; The font is arbitrary; The page number of odd pages is set to one Chinese character in the right space, and the page number of even pages is set to one Chinese character in the left space.
3. Identify the production and certification authorities
Select the menu item Insert-Text Box-Horizontal Layout, and the mouse will change to ┼. Click the left mouse button on the layout of Word2000, and a text box will appear. Enter the logo of the issuing authority in the text box, select the text box, click the right mouse button-set the format of the text box, and set the properties of the red header here.
Select the Colors and Lines tab, and the Color is set to No Fill Color. Select the Size tab and set the Height to 2 cm. The width is set to "15.5cm". Note: users can adjust the size according to the actual situation. Select the layout tab and click the Advanced button for horizontal alignment: the alignment mode is set to center and the measurement benchmark is set to page; Vertical alignment: Absolute position is set to margin, lower side is set to 2.5cm”- parallel text standard, and 8.0cm”- upper text standard. Note: users can adjust the size according to the actual situation. Then click OK.
Select the "Text Box" tab, set the left, right, top and bottom to "0cm", and click "OK" to finish. When you have set all the text box properties, click OK. Select all the characters in the text box, set the color to "red" and the font to "Xiaoqu Simplified", set the corresponding font size according to the size of the text box, but try to fill the text box, thus completing the red header with a width of 155mm, a height of 20mm and a distance of 25 mm.
4, red line production
First, select View-Toolbar-Drawing, click the line tool in the drawing toolbar, and the mouse will turn into a cross. Hold down the Shift key on the keyboard with your left hand, drag the mouse with your right hand to draw a horizontal line from left to right, then select the line, click the right mouse button and select Format AutoShape. The properties of the red line are set here. Select the "Colors and Lines" tab and set the "Color" to "Red"; "Virtual reality" is set to "solid line"; The thick line is set to 2.25 points.
Select the Dimensions tab and set the width to 15.5cm. Select the Layout tab, click the Advanced button, and align horizontally: the alignment is set to Medium, the measurement datum is set to Page, and vertically: the absolute position is set to Margin, and the bottom is set to 7cm- the parallel text standard, "65438+". Click OK.
5. Document number making
Parallel symbol number: symbol number-No.3 imitates the Song Dynasty and is displayed in the center.
Number of symbols in the uplink: the number of symbols-the distance between the No.3 imitation Song font and the left space by one word; Issuer-No.3 Song Imitation Font; Publisher's name-the distance between the italicized number three and the space on the right is a word. Note: The document number must use hexagonal symbols. Insertion method of hexagonal symbol: Select Insert-Symbol-Symbol tab. When you find the hexagon symbol, place the cursor where you want to insert it, and then click Insert.
6. Keyword production
Select Table-Insert-Table, select the table, right-click the Table Properties-Table tab, and set the alignment mode to center; Then click the "border and shading" button, select the downline of each line in the "preview" window, cancel other lines, and fill in the specific content in the table: the subject word is bold 3; The keyword title uses subtitle song No.3; Cc, cc unit, printing unit and printing date are all copied by Song No.3. ..
7. Save as a template file.
Click File-Save, and save type: select document template (*. Point); File name: named template; "Save Location": the path where the template is located (generally not done, the default is enough). At this point, the template is made. In the future, all documents belonging to this type can call this template to typeset the document body directly.
To modify this template, you can call up the corresponding template by selecting File-Open to find the corresponding template path. If the template is saved by default, click "Open" to bring up the template for modification.
Second, the document body typesetting
1. Create a new document from a template:
Select the File-New-Common tab, select the required template, and click OK to call out the template.
2. Make the document body content:
According to the actual needs of users, text content can be directly input or copied from other software, but the following national standards must be followed:
Title-2 small standard Song font, displayed in the center; The main sending organ-No.3 imitation Song font, the top case and colon adopt full-width mode;
Text-No.3 imitation Song font;
Date of writing-No.3 imitation Song font, the distance of four words in the right space. The input method of "○" and hexagonal symbol is the same, and the letter "O" or "number 0" cannot be used instead.
Document number, issuer and subject words-fill in the fonts defined in the template completely. Finally, adjust the mutual position of red head, red line, document number, issuer, title, main sending agency, text, written date and subject words.
Thirdly, make electronic official seal with Word.
1, stamp outline
Select Insert → Picture → AutoShape, select ellipse in the drawing toolbar, press Sfift key to drag a circle in the document, and set it to "no fill color", with a line width of 2 points, the color is red, and the stacking order is "bottom layer".
2. My words
Insert the WordArt into the document, select the ring WordArt, set the font and font size after entering the content, and then drag the text into a circle with the eight drag buttons around the WordArt and put it into the circle that has been drawn. You can use Ctrl and arrow keys to help move it to the exact location. And set the wordart to red.
Step 3 insert a five-pointed star
Select a five-pointed star in "Optional Graphics → Stars and Flags", then draw a five-pointed star with an appropriate size in the document, set it to red, move it to an appropriate position in the circle, then select the circle, wordart and five-pointed star, right-click and select "Combination", and an official seal will be made. If you want to use it, copy it to the target. Is it normal?