Secretarial means that after learning and mastering the basic theories and knowledge of public relations and secretarial major, they are familiar with the principles and methods of modern philology and secretarial science, have strong writing ability, be proficient in clerical and secretarial affairs, be able to write articles, literary editors and news writers, have strong public relations ability, and engage in information publicity, secretarial services, daily office management and public relations work. Finally, I can be competent for clerical work, secretary and administrative assistant in enterprises and institutions. Below I will introduce you to the writing skills of secretarial documents, hoping to help you!
First, grasp the characteristics
The so-called characteristics are the differences and differences compared with other styles. Analyzing and understanding the characteristics of abstract style is the key to writing a good abstract. If you don't understand this feature, you can't grasp the key points, and it is difficult to write a distinctive work summary. Compared with other styles, abstracts have five different characteristics.
First, in terms of content, it was written in the past, not now. It is to comprehensively and systematically review, examine, analyze, study, summarize and refine the work done in a period, and concentrate a large number of perceptual materials to make them organized, systematic and scientific.
Second, as far as the target is concerned, it is not about the masses, but about the organs. It is to sum up the experience and lessons of leading organs in organizing and leading, guiding ideology, work style and working methods, and see how they have served in the past and can continue to serve well in the future.
Third, in terms of methods, I don't say how you are, but how I (we) are. It is self-dissection, self-cognition, self-affirmation, self-praise, self-criticism and self-improvement. Therefore, it usually appears in the tone of the first person (me or us) and also appears in the third person.
Fourth, as far as the purpose is concerned, it is not to predict the situation, estimate the figures and calculate the problems, but to affirm the achievements, identify the problems, understand the truth and clarify the direction. Write yesterday, look at today and guide tomorrow. Summing up the work is not an end, but a lesson to do a good job at present and in the future. If we just regard the summary as a container for collecting materials and write it as a running account, it will not achieve the expected effect.
Fifth, in genre, it is not narrative but argumentative. Generalization is not only a summary of the situation and facts, but also an analysis of the essence of things, raising perceptual knowledge to rational knowledge and finding out the basic laws of the development of things. It is very important to reveal the regularity. We should not only try our best to find out the regularity and clearly reflect it, but also explain it clearly with facts.
Sixth, functionally speaking, it is to report the situation to the employees of the unit, to the superiors, and to introduce the situation and experience to foreign units. Summarizing and reporting the work to the masses is to let the masses know about all aspects of the work, build confidence and clarify the direction; The purpose of reporting to the higher authorities is to let the higher authorities fully understand the following work, so as to get the guidance of the higher authorities in time; Introducing the work situation and experience and lessons of our unit to foreign units is to provide learning reference.
Second, distinguish between types.
There are many kinds of stylistic subdivision of summary, but no matter from the content, scope or time, there are only two kinds: one is called comprehensive work summary, and the other is called thematic work summary.
(1) summary of comprehensive work. It is a comprehensive summary of the work practice of a unit, a department and an organization in a period and a stage. Comrades who work in government agencies often deal with this style, and the key is to sum up experiences and lessons. Generally speaking, it has a long time span, a wide range and many contents. In the process of writing, we should not only reflect all aspects of the work, but also highlight the center, grasp the key points and combine them in depth. In my opinion, the effective way to solve this problem is to do three unifications well:
The first is the central content of unified summary. Have a clear idea, whether to reflect the work situation or experience.
The second is the theme of unified summary. To write a comprehensive summary, we must establish a theme idea, determine a theme, and write around the theme so as not to stray from the topic. Without the theme, it is difficult to break through the generalization in the written summary.
The third is to unify the evaluation of the work situation. Before writing a comprehensive summary, it is necessary to have a clear assessment of the work of the unit, department and organization at this stage, and make clear what the overall situation is, which work has been done best and achieved the most outstanding results, which practices and experiences are worth summarizing and popularizing, which units, departments and organizations have the most typical work (two aspects), and which problems and reasons need to be summarized and reported. If we unify our thinking and understanding in these aspects, the author will have the main direction, the structural arrangement will be easy, the inspiration will be easy, and the writing will be smooth.
(2) Summary of special work. It is a special summary of a certain job, that is, a special summary of the experience and lessons of a certain job or aspect. It is characterized by highlighting the word "professional" and requires professionalism in content, subject matter, examples, experience and writing techniques. When writing a special summary, you must have a comprehensive and profound understanding of the contents, principles, requirements and methods of related topics, and know where the summary to be written is, whether it is reasonable, well-founded and novel. If you don't master this information, it is very likely that you will write a summary of the topic. In the process of writing, it is best to ask questions, analyze problems and solve problems in the order.
Third, highlight the experience.
The fundamental purpose of writing a summary is not only to affirm achievements and find out problems, but more importantly, to draw lessons from the past and do a good job in current and future work. To this end, when writing a summary, we should not be satisfied with the results, identify the problems and determine the measures, but should use more brains and make more efforts in summing up the experience. Try harder. Even if a summary only summarizes an experience with universal guiding significance, it is also successful. I think to write a good summary of experience, we should grasp the following three points.
(1) Have mature ideas. It is the basic requirement to write a good summary of experience to start well, finish well and highlight the middle. The ancients wrote Yuefu poems, paying attention to "phoenix head, pork belly and leopard tail", that is, the beginning should be as beautiful as phoenix head, the middle should be as full as pork belly, and the end should be as powerful as leopard tail. In my opinion, this principle also applies to our work summary. We should try our best to make the situation part beautiful, enrich the experience part and make the measures part powerful.
(2) extensive possession of information. To write a summary of the experience of a unit, department or organization, we must fully possess the information. At least four aspects should be mastered: first, we should accurately grasp what major work has been done at this stage, the starting and ending time and development process of each work, which work has been done well, which work has been done generally and which work has been done poorly. Second, it is necessary to know in detail the background, advantages and disadvantages, contradictions encountered in this stage of work, what methods and measures have been taken to solve these contradictions and problems, what achievements have been made, and what lessons have been learned. Third, it is necessary to clarify typical examples, accurate data, people's language, opinions and suggestions, and evaluations at all levels that can explain the effectiveness and lessons of the work. The fourth is to understand what problems and reasons exist in the current work, which are tendentious, which are general, which are old and which are new.
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