The use of punctuation marks in address forms in official documents
Address forms are generally used in official documents such as speeches and reports, such as: representative? 、? Guys. . The first address in speeches and reports should be in capital letters, with colons at the end and sometimes exclamation points. The address form that appears after the second time should be written in two spaces, ending with a colon or exclamation point. At the beginning of a paragraph, you can use a colon, comma or exclamation point. Long address formats usually use a colon at the end and a pause or comma in the middle. For example: ①? Chairman, Vice-Chairman, Secretary-General and members: (2) Peng Zhen's speech in the Japanese Parliament:? Your Excellency Speaker Sakata Michita, Your Excellency Speaker Kimura Mutsuo, Dear Councillors and Dear Friends:
Address forms are generally used in official documents such as speeches and reports, such as: representative? 、? Guys. . The first address in speeches and reports should be capitalized with a colon at the end. The address forms that appear after the second time should be written in two spaces, and exclamation marks can be used. Long addresses at the beginning of a paragraph usually use a colon at the end and a comma inside. For example:? Dear county magistrate Liu, dear director Chen, dear chairman Li, dear friends and comrades:
The use of punctuation marks in the official documents of the main sending organ
Official documents (only documents without oral report or meeting speech) are generally sent to the main organ. The colon is used at the end of the official document sending office. It involves many major transmission mechanisms, which are separated by a pause. For example:? NPC Law Committee, Internal Affairs and Justice Committee, Finance and Economic Committee:. If different organs are involved and the same kind of organ is divided into two or more organs, they can be separated by commas and pause respectively. For example:? The special committees of the National People's Congress, the General Office of the National People's Congress and the Law Committee:
The use of punctuation marks in official document titles
The title of the official document, that is, the end of the first-level title, is generally not punctuated. The internal title of the official document, that is, the end of the second and third-level titles, is generally not punctuated if it is the central title; If the title is shortened by two boxes and marked with a serial number (such as 1.2.3, first, second and third), a period can be added. The title of the first paragraph in the official document is the title of the first sentence in the natural paragraph of the official document, and the end can be added with a period; If you don't add a period, you can leave a space between the first topic of the paragraph and the document content that follows. Within the official document title, except the title and quotation marks, punctuation should be avoided as far as possible. For example, the title of an official document adopted at the Fourth Session of the Seventh National People's Congress is: Decision of the NPC Standing Committee on Strengthening Democracy and Legal System, Maintaining Stability and Unity, and Ensuring the Smooth Progress of Reform and Construction. Strengthen democracy and the legal system? And then what? Maintain stability and unity? After that, there was no pause. When the title of a file contains more than two titles, generally only two titles are used. From the outside to the inside, the first one uses a double title, the second one uses a single title, and the third one can no longer use a title. For example, regarding the implementation of the Notice of the Central Committee of the Communist Party of China on Forwarding Opinions. There are three titles of this official document, namely, the Central Committee of the Communist Party of China's forwarding of the "China People's Congress Party Group"
Usage of punctuation marks in structural hierarchy ordinal numbers
First floor? One, two, three? , with a pause, for example: First,? 、? Second,? 、? Third,? ; Second floor? (1), (2) and (3)? , in parentheses, for example:? ( 1)? 、? (2)? 、? (3)? ; Third floor? 1、2、3? , with a small circle solid points, such as? 1.？ 、? 2.？ 、? 3.？ ; What is the fourth floor? ( 1)、(2)、(3)、? , in parentheses, for example:? ( 1)? 、? (2)? 、? (3)? . In the rank ordinal number using brackets, no other punctuation marks are added outside the brackets. Use? First of all? 、? Second? 、? Again? When expressing order, in? First of all? 、? Second? 、? Again? Then use commas respectively. For example:? First,,? Second,? 、? Still that sentence? . Use? Number one? 、? Second? 、? Third? When expressing order, in? Number one? 、? Second? 、? Third? Then use commas respectively. For example:? First,? 、? Second,? 、? Third,? . Use? One is? 、? And second? 、? Three is? When indicating the order, it can be used in? One is? 、? And second? 、? Three is? Then use commas respectively. For example:? One is,? 、? Second,? 、? Third,? . You can also connect directly to the bottom without punctuation. Use? Answer? 、? b？ 、? c？ 、? Ding? When expressing order, in? Answer? 、? b？ 、? c？ 、? Ding? Then use pause separately. For example:? First,? ,? b，？ ,? c，？ ,? Ding? . Are you online? On one hand? 、? On the other hand? After that, you can connect the following directly with commas, or you can use no punctuation.
Special usage of period
1. At the beginning of some official documents and at the end of other paragraphs, it is used to refer to the end of the next sentence. Colons used to be common, but now you can use periods. For example:? The superiority of China's people's congress system has not been fully exerted, and the system itself needs to be further improved in practice. To this end, the National People's Congress will strive to achieve the following points in its future work. ? Report of the Seventh National People's Congress to the Third Session of the Seventh National People's Congress) 2. You can't use a period in a sentence that uses a semicolon. If you must use a period, the semicolon after it should be changed to a period.
Special usage of dashes
Dashes are similar to brackets, indicating comments in the text. Usually dashes are used for more important comments, and brackets are used for less important comments. Without dashes, the meaning of sentences will not be affected.
Special usage of comma
1. If there are parallel words with pauses among parallel phrases that should use pauses, use commas between parallel phrases. For example, deputies to the National People's Congress and deputies to the people's congresses of cities divided into districts, autonomous prefectures, provinces, autonomous regions and municipalities directly under the Central Government are elected by the people's congresses at the next lower level. 2. The subject is very long, and a comma is used between the subject and the predicate. For example, the National People's Congress, provincial people's congresses, municipal people's congresses with districts, county people's congresses and township people's congresses are all organs of state power. 3. Special components of a sentence are usually separated from other components by commas. For example, the National People's Congress is the highest organ of state power in China, and it exercises the power to amend the Constitution. 4. Is it in use? And then what? 、? And then what? In the connected sentences, in? And then what? 、? And then what? You can use commas before. For example: ① At present, county-level people's congresses generally have offices, representative liaison offices, legal affairs offices, finance, education, culture, health, agriculture, urban construction and other working committees. People must also be free to support the government and have every opportunity to influence its policies. (Mao Zedong). what's up After saying (instructions, regulations), if the original text independently quotes other people's words or documents, use a colon. For example, the Constitution stipulates that all power in People's Republic of China (PRC) belongs to the people. ? If you use your own words to express the contents of other people's words or documents, use commas. For example, the constitution stipulates that all power of the state belongs to the people. 6. In a sentence after the head word, between phrases that modify the head word and have relatively independent meanings, pauses were often used in the past, and commas can also be used now. For example, socialist public ownership eliminates the system of exploitation of people by others, and implements the principle of from each according to his ability and distribution according to work.