Our personal files cannot be placed in our own hands, according to the relevant provisions of the Archives Law; The files in your hands are invalid files, and no unit may accept them.
Therefore, personnel files can only be kept within two years, and they will be kept by themselves immediately after graduation, otherwise the personnel files will become dead files.
1. Where should personal files be stored?
Our personal files can generally be kept in the following four places:
1. School, this is relatively limited, because schools can only keep personal files for students at school. After graduation, the general personal files need to be transferred from the school. However, if we don't find a job after graduation, go through the deferred resettlement procedures like the school, or plan to continue our studies, our personal files can remain in the school.
2. the talent center of the residence; After graduation, the school will directly transfer our personal files to the talent center in the household registration area, which is specially used to keep our personal files.
3. Employment unit; If we work in a company with a responsible person, our individuals can stay here.
Second, what effect does the file have on individuals in their own hands?
1. First of all, the state stipulates that files cannot be saved by themselves. Personnel files are materials that record a series of personal situations such as a person's past major experience, moral style and political outlook. Play the role of voucher, basis and reference. If you stay in your own hands for a long time, you need to retrieve your personal files. If the file is in your own hands, you may not be able to participate in the evaluation and miss the opportunity of promotion and salary increase.
If you keep the file in your own hands, it will become a dead file one day. Then the relevant information and content will not be updated with the passage of time and your experience. Then in these years, your social experience and honor will not be recognized. It will also have a serious impact on the seniority assessment of your social security.
3. Affect the settlement of the north, Guangzhou and Shenzhen. In first-tier cities, all points are entered into households. Before settlement, the files need to be adjusted and approved. If the file can't complete the household audit in its own time, there is no way to settle down.
4. The most direct impact of self-sustaining files is to want to take the postgraduate entrance examination, prepare for the exam, or evaluate the professional title. If you want to enter the state-owned enterprise, you need to adjust the files. At this time, I find that you will not accept them. Files have lost their authenticity and the talent market has been rejected.
Third, what do you need to get the documents?
Personal files can be extracted from the unit, directly by myself or by others.
(1) unit extraction. There should be a letter of introduction issued by the unit and the identity certificate of the staff to handle it.
(2) I extract it.
1. The file transfer letter is issued by a unit with file management qualification.
2. Archivist's labor contract.
3. Or employment filing.
4. Social security certificate.
(3) Entrusting others to extract.
1. Filing (adjustment) letter issued by the client unit.
2. Power of attorney of the client.
3. The original or photocopy of the client's ID card and the original and photocopy of the agent's ID card.
Legal basis:
"Regulations on the Administration of Social Insurance Business Archives" Article 9 The storage period of social insurance business archives can be divided into two categories: permanent and regular. Conventional storage periods are 10 year, 30 years, 50 years and 100 year. The specific storage period of various social insurance business files shall be implemented in accordance with the filing scope and storage period of social insurance business materials.