How to write the correct format of the report? No matter what you write, you should pay attention to the importance of format, especially when writing reports, which are reports or suggestions written by subordinates to superiors. So how do you write a report in the right format? Let's have a look.
How to write the correct format of the report 1 I. Concept
A report is a document used to report the work to the higher authorities, reflect the situation, put forward opinions or suggestions, and answer the inquiries from the higher authorities.
Second, the characteristics of the report
1. Reportability of contents: All reports are reported by subordinates to the superior department or the competent business department, so that the superior department can grasp the basic situation and guide the work in time. Therefore, reportability is a major feature of "reporting".
2. Narrative language: Because the report is reportable, it tells the superiors what they did, or how they did it, what circumstances, experiences, problems, plans for the future, and opinions and suggestions to the leaders, so narrative methods are generally used in writing, that is, stating things, rather than using imperative and request-based methods like asking for instructions.
3. One-way writing: when reporting, the lower authorities write to the higher authorities to provide a basis for the macro leadership of the higher authorities. Generally, it does not need the approval of the writing authority, and it belongs to a single writing.
4. Write afterwards: Most reports are made to superiors after things are finished or happened, and written afterwards or in the event.
5. Two-way communication: although the report does not need approval, it is a bridge for lower-level organs to obtain support and guidance from higher-level organs; At the same time, superior departments can also obtain information and understand the situation through reports, and reports become the basis for decision-making guidance and coordination of superior departments.
Three. Categories and functions
1, routine reports (daily report, weekly report, ten-day report, monthly report, quarterly report, annual report, etc. ). Routine reporting should not become routine work, but should reflect new situations and problems and write new ideas as the work progresses.
2. Comprehensive report; A comprehensive report on the work of this organ can be combined with work summary and planning. We should be analytical, comprehensive, innovative and targeted.
3. Special report: refers to a report that reflects a certain work, a certain problem and a certain aspect of the organ and requires the superior to know the relevant situation. Reports should be written quickly and promptly, one thing at a time. Reporting and forwarding should be clearly stated. (e.g. salary survey report)
Four. Format and writing of reports
Title, including the reason and the name of the official document.
The receiving organ or competent leader mentioned in the preceding paragraph.
The text and structure are the same as those of general official documents. In terms of content, the situation report should have three parts: situation, explanation and conclusion, in which the situation cannot be omitted; There should be three parts: foundation, explanation and hypothesis, in which the structure cannot be omitted. From a formal point of view, a little more complicated should be the separation of head, body and tail. At the beginning, introductions and questions are usually used to give a general idea or attract attention. The text can be divided into two headings, bars and sequence codes.
Finally, you can expect it, predict it, or omit it, but the conclusion can't be saved.
Please note the following when reporting:
The situation is conclusive, the viewpoint is clear, the thinking is clear, and the tone is appropriate. Do not include instructions.
How to write two headlines in the correct report format
(Bold, No.2, centered, one line before and one line after the paragraph spacing)
The title is the center of the whole style. When people get your instructions, they should be able to know what your instructions are at the first time. So the title must be concise, not too many words, usually one or two lines.
Titles are generally bold in Song style, centered with one line before and one line after the paragraph spacing. If there are many words, it can be divided into two lines, but the two lines of the title should be separated by units, and there can be no blank lines after the first paragraph.
If the word "request" happens to be on the second line, there are four characters between the word "request". On the other hand, it doesn't have to be empty, but the word "de" before "request" should not be placed on the second line alone. If the first line can't fit, you can compress the font spacing.
Note: the request should follow the principle of "one article, one matter", and the words "such as problems" and "such matters" should not appear in the title.
Main delivery department (organ): (imitation of Song Dynasty, No.3, single-row spacing, top grid)
Start with the other one under the heading and write in capital letters. Here, it is mainly to write the request of the service department (organ). The main sending organ for instructions refers to the directly superior organ responsible for accepting and replying to official documents. According to the principle of "who is in charge, who asks for instructions", each request can only be written in one main sending organ, not in multiple requests.
main body
(Imitation Song Style, No.3, single spacing, two spaces in the first row)
Its structure generally consists of three parts: the beginning, the subject and the conclusion. (Let's talk about the first two parts first)
(1). Mainly explain the reasons for asking for instructions. This paper mainly states the background, reasons, causes and consequences of writing this request, which is also a prerequisite for the request, and what causes the specific content that needs to be requested later.
(2) the subject. Mainly explain the required items. It is the specific requirements you need to ask your superiors and state the purpose of asking for instructions. The instructions should be specific, clear and clear. If expenses are needed, the general details, specific figures and settlement methods should be explained (if there is a budget, a separate paper can be attached as an attachment) so that the superior can give a clear answer.
Concluding remarks
(Imitation Song Style, No.3, single spacing, two spaces in the first row)
This part belongs to the main text, and it is said here alone because it is actually just a small sentence, which has the same meaning as the "greeting" in the letter. Writing here means that your requirements are basically completed.
The conclusion should start on a new line with two spaces. Idioms generally include "If there is nothing, please give instructions", "I hereby ask for instructions and hope to reply", "Please approve and forward" or "If there is nothing wrong with the above instructions, please forward them to all regions and departments for study and implementation".
If there is an attachment, you can start a new line after the conclusion and write it in the top box, which needs brackets. Such as: (attach relevant budget and effect diagram)
The names of the sender and the recipient written on the picture.
(Imitation Song Style, No.3, single-spaced, right section, 4 words after the left)
At the end of the article, you should write two items: signature and writing time, and affix the official seal of the unit. There are three lines between the signature and the previous conclusion, four characters after the right section of the company name, and the date is centered relative to the company name. If the company name is already written in the title, you can omit the company here.
How to write the correct report format 3 The work report actually contains two parts, the first part is the title, and the second part is the text. The title is mainly to let people know what your report is about. For example, if it is a comprehensive report, it can be directly named "Work Report of XXX Department (Unit) in the First Half of 20xx".
The topic of the work report is not difficult, but how to write the text. What I want to teach you here is that the text is generally divided into three parts, the first one is the beginning. The beginning part should be directly named, straight to the point, and directly described.
Followed by the main part. Here, we will introduce all the contents in detail, such as explaining some work and expounding the main lessons. Speak with data and information, which is more convincing to read.
Once again, it is the end. At the end, write about the problems existing in the past work and how to improve them in the future. Anyway, your opinion should be reflected at the end. The last sentence should be something like "Please review".